Processing Credit Card Transactions
Purpose
The processing of credit card transactions includes:
Assignment of a credit card transaction to a trip causes the system to create a credit card receipt in the assigned trip from the data in the credit card transaction.
You have two processing options:
With standard processing, you have to assign the credit card transactions to trips manually. Standard processing is always active in credit card clearing.
With automatic processing, the credit card transactions are assigned by the system. You can implement automatic processing alongside standard processing, as automatic processing is only possible for expense types that do not require any additional receipt information. The trip must exist as a request and/or plan. The automatic assignment to the trips takes place using the date and trip number.
Prerequisites
If you want to use automatic processing parallel to standard processing, you must set this up in Customizing for Travel Management. You can store a procedure that permits automatic assignment of credit card transactions to trips for each travel expense type used in credit card clearing.
Activity: Define assignment table for credit card clearing.
View: Assignment of credit card transaction to travel expense types.
Process Flow
The action that triggers processing is the provision of credit card transactions by credit card companies. You start the processing function using the SAP Easy Access Menu, by choosing Accounting ® Financial Accounting ® Travel Management ® Travel Expenses ® Tools ® Credit Card Information ® Import Credit Card File, or by executing the report RPRCCC00 (Credit Card Clearing).
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Standard Processing |
Automatic Processing |
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Result
The system has stored the imported credit card transaction in the database. The system has created a credit card receipt (individual receipt) from the credit card transaction data and has added this to the appropriate trip. Further processing depends on the
trip status.See also:
Overview of Functions Automatic Assignment of Credit Card Transactions Manual Assignment of Credit Card Transactions Reverse Assignment of Credit Card Transactions Delete Credit Card Transactions from Database