Reactive Purchase Order Monitoring
Use
In the Reactive PO Monitor, you process purchase orders for which the planned quantities or dates were not met at item level.
When dates are overrun, for example when a due date (such as the date of transfer) has not yet been posted or is posted late, you can take the necessary measures here at item level to avoid delivery delays. You can execute all activities manually or tell the system to execute them automatically, according to the activities profile created in Customizing.
The Reactive PO Monitor only shows purchase orders for which SAP Event Management (SAP EM) has determined discrepancies in quantities or date overruns, for example, because the date was posted too late or has not yet been posted at all.
On the SAP Easy Access screen, choose Logistics → Retailing → Purchasing → Seasonal Procurement → Order Monitoring → Reactive PO Monitor (transaction WPCTRR) to start this workbench application.
Integration
SAP EM displays the purchasing documents to which you need to react in a worklist organized into folders. For example, quantity discrepancies are placed in the Underdelivery folder. You will find the folders that are supplied with the standard system in Customizing for Seasonal Procurement under Procurement Monitoring → Purchase Order Monitoring → Process Activity Folder. You can also create your own activity folders here.
Remaining quantity processing
The reactive order monitor uses the report RWRF_PCTR_REM_QTY(processing of remaining quantities for purchase order items) to process open purchase order quantities. If only partial quantities of planned goods receipt quantities are delivered, the system writes the remaining quantities in table WRF_PCTR_REM_QTY. The report reads these and executes items in accordance with the activities profile. For more information, see “Features”.
Business Add-Ins
· You can use a BAdI to control the document assignment for customer-specific activity folders. This BAdI can be found in Customizing for Seasonal Procurement under Procurement Monitoring → Purchase Order Monitoring → Enhancements Using Business Add-Ins → BAdI: Assignment of Documents to Activity Folders (WRF_PRCT_X_CAT_PRIO).
· You can use a BAdI to implement customer-specific logic as to when the system is to transfer an item from the table of remaining quantities WRF_PCTR_REM_QTY to the Underdelivery folder. This BAdI can be found in Customizing for Seasonal Procurement under Procurement Monitoring → Purchase Order Monitoring → Enhancements Using Business Add-Ins → BAdI: Changes to Remaining Quantity Processing for Purchase Order Items (WRF_PCTR_REM_QTY).
Prerequisites
· You use SAP EM.
· You use scheduling for the seasonal procurement processes.
· An activity profile exists.
For normal purchase orders and fixed-date purchases, you can, for example, control the reminder in Customizing for Seasonal Procurement under Procurement Monitoring → Purchase Order Monitoring → Process Activity Profile using the following criteria:
¡ Manual or automatic processing of the reminder
¡ The number of reminders before a cancellation threat
¡ The number of reminders before a cancellation
¡ The indicator for a cancellation threat
Printout of Reminders
You have configured a processing routine for the message type MAHN that uses the medium print output, the program SAPFWRFMPRINT, and the accompanying form routine BSC_ENTRY_MAHN, in Customizing for Purchasing under Messages → Output Control → Message Types → Define Messages Types for Purchase Order.
Features
For more information, see Item Data for the Purchase Order – Reactive Order Monitor (Quick Guide).
· Date shift
You can shift the target date or the tolerance date for all operational and informative dates in the dateline; for example, you can make the tolerance date for the issue date later because more time is required for customs processing.
You can define a specific starting point for dates in the dateline, or change the interval between two dates. You can process transportation lead times that affect the transportation times in your transportation chain.
· Reminder
You can create reminders. As well as creating reminders, the system also shifts dates. You can choose the way you send a reminder to suit your individual vendors (for example, by e-mail). The systems displays whether any reminders have been created, and if so, how many, in the item data.
You define the reminder form and assign it to the relevant vendors in message control for the reminder.
· Setting a cancellation threat
You can use a cancellation threat to set a final delivery deadline. If the delivery deadline is overrun again, the system automatically cancels the purchase order or proposes it for cancellation (by moving it to the Cancellation folder).
· Creating a cancellation notification
After performing a cancellation, you send a cancellation notification to the vendor. You notify the vendor of the cancellation and select the form in message control.
· Sending e-mails to the vendor
You can send e-mails to the relevant vendors from the worklist.
· Reacting to quantity discrepancies – open purchase order quantities
The system supports manual and automatic remaining quantity processing using report RWRF_PCTR_REM_QTY. The report does the following for each document, item, and schedule line:
¡ Compares the planned date with the current date to determine whether the delivery date has been overrun
¡ Compares the quantity ordered with the quantity that has already been delivered to determine whether there has been an underdelivery
¡ Places items to be processed manually in the Underdelivery folder. In automatic item processing, it executes the item directly (that is, it cancels the item or insists upon the remaining quantity).
In manual processing of the order item, you can deal with open purchase order quantities as follows:
¡ You can refuse the remaining quantity. The system sets the Delivery Completed indicator, meaning that the remaining quantity will not be delivered. The purchase order item stops being monitored as of this point. The system deactivates the relevant event handler in SAP EM.
¡ You can insist upon the delivery of the remaining quantity. The system sets the Delivery Completed indicator and generates a new item with reference to the original purchase order item.
See also:
Active Purchase Order Monitoring