Active Purchase Order Monitoring 

Use

In the Active PO Monitor Workbench, the system displays the current order situation based on the date milestones defined in purchase order monitoring.

 This enables you to keep up-to-date with the procurement processes for your logistics supply chain and execute activities independently of delivery date overruns that SAP Event Management (SAP EM) monitors and proposes for processing. The only thing you cannot do here is send reminders, which are issued in reactive order monitoring.

On the SAP Easy Access screen, choose Logistics → Retailing → Purchasing → Seasonal Procurement → Order Monitoring → Active PO Monitor (transaction WPCTRA) to start the Active PO Monitor.

Integration

You can override the graphical display of the purchase order situation (see below) with your own settings using a Business Add-In. This BAdI can be found in Customizing for Seasonal Procurement under Procurement Monitoring → Purchase Order Monitoring → Enhancements Using Business Add-Ins → BAdI: Active PO Monitor: Graphical Display.

Prerequisites

·        You use SAP EM. This is necessary so that you can make a selection by dates for which SAP EM has registered actual postings, for your worklist.

·        You use scheduling for the seasonal procurement processes.

·        An activities profile is available.

Features

You have the following options in active purchase order monitoring:

·        Shift dates

You can define a specific starting point for dates, or change the interval between two dates. You can process transportation lead times that affect the transportation times in your delivery chain.

Before you can post the issue date at Shanghai harbor, you must allocate time for customs processing. When you change dates, the dateline in SAP Event Management is updated: the system automatically updates the dateline when you save the dates.

·        Cancel open purchase orders

You can cancel purchase orders at item level. You cancel open order items by setting the deletion indicator in the purchase order. The subsequent check examines whether the backend processes (for example, goods receipt, invoice) permit a cancellation.

·        Create a notification of cancellation

After performing a cancellation, you send a cancellation notification to the vendor. You notify the vendor of the cancellation and select the form in message control.

·        Switch to the vendor master

You can branch from the worklist to creditor processing for a chosen vendor.

·        Send informative e-mails

If you have entered an e-mail address in the vendor master, you can send an e-mail to the vendor straight from the order monitoring.

·        Graphical representation of your order situation

You can display the purchase orders that are grouped according to milestones, by both value and quantity. The system displays the values cumulated by article or merchandise category in the graphic. Dates up to the DC Delivery Date (or in the case of third-party business up to the Store Delivery Date) are taken into account.

If the current economic situation requires you to cancel purchase orders, the graphical overview allows you to see at a glance which would be the best purchase orders to cancel.

Activities

To find out about the value and the quantity of purchase orders for a certain date milestone (for example, Latest Order Date), select a vendor in the navigation tree and choose  with the quick info text Order Situation Graphic.