Delete a Personnel Number

Use

The Delete Personnel Number function enables you to delete HR data entered for an employee in the test system. In this way, you can delete a personnel number that you have mistakenly entered twice, for example. Once you have deleted the personnel number, you can assign it to another employee if you are not using automatic number assignment.

Caution Caution

Do not use this function for an employee who is Leaving The Enterprise . When you delete a personnel number, the data stored for that particular personnel number is deleted irrevocably, and you will not be able to conform to the legal retention periods. Never delete a personnel number in a production system.

End of the caution.

Prerequisites

The Delete Personnel Number function is subject to multiple authorization controls. If you want to delete a personnel number, you must fulfill the following prerequisites:

You must be authorized to perform the Delete Personnel Number function.
You must be authorized to display and edit all of the infotypes that contain data on the personnel number you want to delete

Activities

When you delete a personnel number, the system lists all of the infotypes that contain data on the personnel number. To delete the personnel number, select these infotypes. If you are not authorized to edit these infotypes, the system will display an error message. As a result, you cannot delete the personnel number.

Note Note

If payroll has already run for the personnel number that you want to delete in the test system, the deletion procedure is different from the procedure used to delete a personnel number for which payroll has not yet run.

End of the note.

Deleting Personnel Numbers for which Payroll has Run in a Test System