Deleting Personnel Numbers for Which Payroll has Run in a Test System
Use
You can delete a personnel number and at the same time delete all the data that is stored in the system for this employee.
Caution
To avoid data inconsistencies, you must only delete personnel numbers in the test system . If payroll has already been performed for the personnel number in the productive system, you cannot delete the personnel number under any circumstances!
When you delete a personnel number, the system checks to see whether the
Accounted to
field has been filled in the
Payroll Status
infotype (0003). If there is an entry in this field, you will receive an error message when you try to delete this personnel number. You can only delete a personnel number that has already been included in a payroll run after you have deleted the entry in the
Accounted to
field in the
Payroll Status
infotype (0003).
Procedure
From the SAP Easy Access screen, select
Human Resources
Personnel Management
Administration
HR Master Data
Maintain
.
This takes you to the initial maintenance screen for HR master data.
Enter the personnel number that you want to delete.
Select
Utilities
Change payroll status
.
This takes you to the
Payroll Status
infotype (0003).Delete the entry in the
Accounted to
field.Choose
Save
.You return to the initial maintenance screen for HR master data.
Choose
Utilities
Delete personnel number
.
You branch into the
Delete Employee Data
screen. The system will display the employee’s most important data and all the infotypes that have been maintained for this personnel number.Choose
Edit
Select all
to select all of the listed infotypes.
The
Delete personnel number
function is not suitable for deleting individual infotype records for a personnel number because this function does not take the infotype’s time constraint into consideration, nor does it consider whether deleting the infotype will affect payroll. The time constraint of the infotypes and the possible effects caused by deleting a personnel number on payroll are not taken into account in this function.Choose
HR master data
Delete
.
To delete the personnel number completely, choose
HR master data
Delete
again.
Result
You have deleted the personnel number that had already gone through payroll and all the data attached to this personnel number in the system.