Changing Standing Orders 

Use

You can change individual and collective standing orders on the current valid-from date or on the valid-from date of a scheduled change. In addition, you can schedule a standing order change for the future by entering a valid-from date that is after the current posting date for payment transactions.

If you schedule a change for the future, this is first given the status Scheduled. As soon as the date of the next standing order execution is within the validity period of the scheduled change, the status of the original standing order becomes Expired and that of the scheduled change becomes Active.

You can also schedule changes for the future with a valid-from date that is before the valid-from date of a scheduled change that has already been entered.

Prerequisite for this is that the valid-from date of the new change is after the current date of the next execution. Note also that in this case the new change only applies until the valid-from date of the change that was already scheduled. However, the system also copies changed field values to all subsequently scheduled changes, provided no other change has been made to the same field. If a change has been made to the same field, you will have to adjust the subsequent changes accordingly.

If the valid-from date of the new change is before the date of the next execution of the change that is already scheduled, the system changes the current standing order status and so does not schedule a change for the future.

You enter a standing order with a valid-from date = January 15.l Then you enter the following changes, one after the other:

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                                                  i.       Change the amount with a valid-from date = April 2, initially applying indefinitely

                                                ii.       Change the time periods with a valid-from date = May 5, initially applying indefinitely

                                               iii.       Change the amount and the account number of the recipient with a valid-from date = February 1

The change last entered that is valid from February 1 only applies up to and including April 1, as you had previously already scheduled a change from April 2.

The following graphic illustrates this:

The changed account number from the last scheduled change is copied to the subsequent scheduled changes. The changed amount is not copied over; if you want this changed value to still apply from April 2, adjust the changes scheduled after this accordingly.

For more information about the topic of time dependency in standing orders, see the Customizing for Account Managementin IMG activity Technical Documentation for Account Management (FS-AM) under Concepts and Guidelines  ® Time Dependency ® Standing Order.

In the case of collective standing orders with fixed amounts, you have the additional option of changing the amount and the payment note text for multiple recipients simultaneously (mass change).

Prerequisites

·        The status of the standing order you want to change is either Active orScheduled, or – if changing the standing order is subject to release – In Release.

·        If you want changes to standing orders to be subject to release, read the prerequisites in section Release Object STOR (Standing Order) in the SAP Library.

·        If you want to generate correspondence when you change standing orders, you must have made the settings for the correspondence tool and the Print Workbench in the Customizing for Account Management.

·        If you wish to levy a charge for changing standing orders or for the related correspondence, you must have created corresponding standard conditions. You do this from the SAP Easy Access screen by choosing Account Management ® Current Settings ® Financial Conditions ® Condition Group ® Edit Condition Group. If you want to calculate a different charge for one account, you must have set this as individual condition on the Financial Conditions tab page of the account in question. For more information about this procedure, see sections Editing Condition Groups and Editing Financial Conditions. For more information about conditions, see Financial Conditions.

·        For the calculation of charges for correspondence, you must also carry out the following IMG activities in the Account Management Customizing settings:

¡        Product Management ® Financial Conditions ® Define Condition Type

¡        Order Management ® Payment Order ® Correspondence ® Create Charge Key

Procedure

Changing Individual and Collective Standing Orders

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       1.      From the SAP Easy Access screen, choose Account Management ® Payment Transaction Orders ® Standing Order ® Change Standing Order.

       2.      If you wish to schedule a standing order change for the future, also enter the valid-from date as of which you want the change to become effective.

Before you enter the date, you can choose List of SO Changes and check whether there are any other changes already scheduled for the standing order in question.

       3.      Specify the account identification data of the ordering party and the number of the standing order you want to change. Choose Continue.

       4.      Change the required fields of the standing order on the relevant tab pages. You can change all the fields with the exception of the transaction type. In addition, you have the option of creating new recipient items and deleting or deactivating existing ones. Note, however, that there must always be at least one order recipient item.

Suspending Standing Orders

·         If you wish to suspend the next execution, increase the Next Execution date directly to the first date after the period of suspension.

·         If you wish to suspend a period after the next execution, enter this period in Suspend From / To. The system takes this into account accordingly when calculating the date of the next execution.

·         You can also initially only specify the start date for the suspension. In this case, the standing order is suspended for an indefinite period. As soon as you add the end date, the system calculates the next execution date.

§         If you generally want to create correspondence when the standing order in question is edited, set the Generally Correspondence indicator. Provided the Customizing settings for the financial conditions are set accordingly, the system simultaneously calculates a correspondence charge and an event charge for making a change.

§         If you have set the Generally Correspondence indicator but neither want to neither levy a charge, nor generate correspondence for the change just made, set the No Charge and No Correspondence indicators. The system creates a log recording that there was no correspondence and no charge. This is archived with the standing order in question.

       5.      Save your changes. When you save, the date, time and user making the change are noted in the standing order and the system additionally generates a change document. You can display the change document by choosing Extras ® Change Documents. For more information about change documents, see Change Documents.

Changing the Amount / Payment Notes for Multiple Recipients of a Collective Standing Order (Mass Change)

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       1.      Choose the Recipient List tab page. The system displays all recipients.

       2.      Select all recipient items for whose amount or/and payment notes you wish to make the same change. You can select all recipients with the same amount by choosing Select Recipients.

If you wish to create new recipients whose data more or less corresponds to that of the recipients already in your list, you can do this by selecting the entry to be copied and then choosing Copy. Then you can change any differing data manually.

       3.      Choose Mass Change. This brings you to the Standing Order Mass Change for all Selected Recipients dialog box. In this dialog box the system displays the values of the standing order selected uppermost in the list

       4.      Enter the new amount and/or payment note text.

       5.      Choose Copy Data.

Result

The system changes the data and executes the standing order on the next date with the changed data. If the change needs releasing, execution does not take place until after release. If the system detects that release is required in the context of the release check, it triggers a release workflow. Future changes scheduled do not become active until they are released. This means that a standing order is executed with the data valid before the scheduled change if the valid-from date of the change is reached and the status of the standing order is still In Release.

By choosing Extras ® Release History you can branch to the release history of the selected standing order.

Choosing Standing Order ® Other Standing Order brings you to the data for another standing order.

To display all changes scheduled for a standing order, choose List of SO Versions. This brings you to the Display Standing Orderfunction.