HCM, Localization of Concurrent Employment for Russia

Technical Data
Technical Name of Business Function	HCM_LOC_CI_14
Type of Business Function	Enterprise Business Function
Available As Of	SAP Enhancement Package 5 for SAP ERP 6.0
Technical Usage	HCM Self Service
Application Component	Payroll Russia (PY-RU), Personnel Administration (Russia) (PA-PA-RU)
Directly Dependent Business Function Requiring Activation in Addition	HCM Localization Topics for Russia (`HCM_LOC_CI_2`) HCM, Personnel Actions for Concurrent Employment (`HCM_CE_PA_PA`)

You use this business function with the Russian country version of Payroll. The localization of Concurrent Employment enables you to meet legal and general business requirements in Russia when your employees have more than one personnel assignment. The new functions enable you to enter master data, run payroll, including the calculation of taxes, social insurance contributions, and absence payments, place limits on deductions, and prepare legally defined forms, as stipulated by Russian legislation.

Integration

If you use other country versions of Payroll and you want to activate Concurrent Employment for Russia, restrictions apply. For more information about the impact of activating Concurrent Employment on other Payroll country versions, see SAP Note 1265419.

Prerequisites

You have installed the following components as of the version mentioned:

Type of Component	Component	Is Needed Only for the Following Features
Software Component	`SAP_HRCRU 604`, `EA-HRCRU 605`
Portal Content	Business Package for Employee Self-Service 1.41	Russia-specific functions in the area of Employee Self-Service

You have activated the following business functions:

HCM Localization Topics for Russia (HCM_LOC_CI_2)
HCM, Personnel Actions for Concurrent Employment (HCM_CE_PA_PA)

You have activated the Human Capital Management (EA-HR) enterprise extension.

You have made the general Customizing settings for Concurrent Employment in Customizing for Personnel Management under:

Personnel Administration Basic Settings Basic Settings for Concurrent Employment
In the Customizing activity Activate Concurrent Employment, you enter the date on which you want to start using Concurrent Employment using the PAYRU parameter. Even if the date is in the future, the system immediately begins using the Concurrent Employment version of Payroll. The date you enter serves only to indicate the date as of which special checks are carried out, such as the net, retroactive, and payment grouping check for personnel assignments (for a change in employer).
Personnel Administration Customizing Procedures Settings for Concurrent Employment

To use the Concurrent Employment functions for Russia, you must create the legal entity for your organization in the Legal Properties (1655) infotype and set up your organizational structure using this infotype and Organizational Management functions. For more information, see Legal Properties (Infotype 1655).

For more information about activating Concurrent Employment, see SAP Note 662136.

To use the functions of this business function, you have made the following Customizing settings:

Function	Customizing Settings
Master data	In Customizing for Payroll Russia under: Absences Absence Processing Sickness : Define Additional Absence Types for Copying (Concurrent Employment) Determine Parameters for Entering Sickness Data (Concurrent Employment) Disciplinary Measures Determine Special Parameters In Customizing for Personnel Management under Personnel Administration Personal Data Russia-Specific Settings Employment Details Determine Special Parameters .
Payroll	In Customizing for Payroll Russia under Basic Settings Basic Settings - Russia Determine Special Parameters (Concurrent Employment) Absences Absence Processing Determine Special Parameters Check Absence Processing Schema (Concurrent Employment) Determine Wage Type Substitution for Bonuses Determine Cumulation Rules for Average Amounts Configure Average Calculation Functions Define Link Between Wage Types for Actual Average Rate Absences Absence Processing Sickness Process First Two Days of Absence Limitation of Sickness Certificate Payments Loans Calculation Activate Calculation (Concurrent Employment) Retroactive Accounting Modify Cumulation Wage Types from In-Period Payroll Results (CE) Determine Transfer Rule for Base Amount of Social Insurance Contributions in January (CE) Tax and Social Insurance Payments Tax Calculation Overview Check Taxes and Net Payments Schema (Concurrent Employment) Maintain Taxes and Social Insurance Payments (Concurrent Employment) Maintain Tax Privileges (Concurrent Employment) Transfer Wage Types to Employee Level (Concurrent Employment) Garnishment Processing Process Garnishments (Concurrent Employment) Improve Accuracy of Garnishment Period Calculation Off-Cycle Activities Set Up Off-Cycle Reasons Deductions Arrears and Priorities Check Payroll Schema (Concurrent Employment) Net Payments/Deductions and Transfer Prepare for BTREC Operation in Garnishment Documents Check Net Payments/Deductions and Transfer Settings (Concurrent Employment) Concurrent Employment Reporting for Posting Payroll Results to Accounting New General Ledger: Distribution of Liabilities According to Expenses Payroll Note on Relevancy
Reporting	In Customizing for Payroll Russia under Reporting: General Tools : Enter Data About Organization Determine Initial Parameters for Organizational Data (Concurrent Employment) Determine Parameters for Organizational Data (Concurrent Employment) Define Contact Person Types for Legal Entities (Concurrent Employment) Enter Groups and Parameters for Organization (Concurrent Employment) Personnel Administration Personnel Order Management Determine Special Parameters Personnel Administration Personal Card (Form T-2) Determine Special Parameters Payroll General Reports Form T-54a Determine Special Parameters Payroll General Reports Income Tax Tax (Form 2-NDFL) Determine Special Parameters Payroll Absences Forms T-60 and T-61 Determine Special Parameters Time Management Working Time Schedule (Form T-13) Determine Special Parameters

Function

Customizing Settings

Master data

In Customizing for Payroll Russia under:

Absences Absence Processing Sickness :
- Define Additional Absence Types for Copying (Concurrent Employment)
- Determine Parameters for Entering Sickness Data (Concurrent Employment)
Disciplinary Measures Determine Special Parameters

In Customizing for Personnel Management under Personnel Administration Personal Data Russia-Specific Settings Employment Details Determine Special Parameters .

Payroll

In Customizing for Payroll Russia under

Basic Settings Basic Settings - Russia Determine Special Parameters (Concurrent Employment)
Absences Absence Processing
- Determine Special Parameters
- Check Absence Processing Schema (Concurrent Employment)
- Determine Wage Type Substitution for Bonuses
- Determine Cumulation Rules for Average Amounts
- Configure Average Calculation Functions
- Define Link Between Wage Types for Actual Average Rate
Absences Absence Processing Sickness
- Process First Two Days of Absence
- Limitation of Sickness Certificate Payments
Loans Calculation Activate Calculation (Concurrent Employment)
Retroactive Accounting
- Modify Cumulation Wage Types from In-Period Payroll Results (CE)
- Determine Transfer Rule for Base Amount of Social Insurance Contributions in January (CE)
Tax and Social Insurance Payments
- Tax Calculation Overview
- Check Taxes and Net Payments Schema (Concurrent Employment)
- Maintain Taxes and Social Insurance Payments (Concurrent Employment)
- Maintain Tax Privileges (Concurrent Employment)
- Transfer Wage Types to Employee Level (Concurrent Employment)
Garnishment Processing
- Process Garnishments (Concurrent Employment)
- Improve Accuracy of Garnishment Period Calculation
Off-Cycle Activities Set Up Off-Cycle Reasons
Deductions Arrears and Priorities Check Payroll Schema (Concurrent Employment)
Net Payments/Deductions and Transfer
- Prepare for BTREC Operation in Garnishment Documents
- Check Net Payments/Deductions and Transfer Settings (Concurrent Employment)
Concurrent Employment
Reporting for Posting Payroll Results to Accounting New General Ledger: Distribution of Liabilities According to Expenses Payroll Note on Relevancy

Reporting

In Customizing for Payroll Russia under Reporting:

General Tools :
- Enter Data About Organization
- Determine Initial Parameters for Organizational Data (Concurrent Employment)
- Determine Parameters for Organizational Data (Concurrent Employment)
- Define Contact Person Types for Legal Entities (Concurrent Employment)
- Enter Groups and Parameters for Organization (Concurrent Employment)
Personnel Administration Personnel Order Management Determine Special Parameters
Personnel Administration Personal Card (Form T-2) Determine Special Parameters
Payroll General Reports Form T-54a Determine Special Parameters
Payroll General Reports Income Tax Tax (Form 2-NDFL) Determine Special Parameters
Payroll Absences Forms T-60 and T-61 Determine Special Parameters
Time Management Working Time Schedule (Form T-13) Determine Special Parameters

Note Note

For more information about the functions in the above table, see Features below.

End of the note.

Features

Master Data Functions

The business function enables you to perform the following:

Enter and edit organizational data and contact details for the whole company and its different detached subdivisions for reporting purposes. For more information, see Legal Properties (Infotype 1655).
Process data for one or more personnel assignments of an employee and group them by the company or individual detached subdivisions. For more information, see Grouping Personnel Assignments for Concurrent Employment in Russia.
Keep master data consistent for certain or all personnel assignments of an employee. For more information, see Data Sharing of Infotypes for Russia.
Process certain international infotypes during the termination or expiry of one or more personnel assignments in your company. For more information, see Termination of Individual Personnel Assignments.
Enter sickness records consistently by copying a sickness record that you create for one personnel assignment to the other personnel assignments of a concurrently employed person. During this process, the system checks for clashes with existing absence records. For more information, see Entering Sickness Records.

Payroll Functions

The business function enables you to calculate the following:

Sick pay based on an employee's individual personnel assignments. The system limits the sick pay that you define for the employee. For more information, see Absence Processing.
The amount of income tax that employers must deduct for each personnel assignment of a concurrently employed person. In line with legal requirements in Russia, the system rounds the amount of income tax to the nearest ruble and processes any discrepancies that result during the rounding process. The system also processes income tax privileges to which concurrently employed people are entitled. For more information, see Income Tax.
Social insurance contributions, and applies any privileges to which a concurrently employed person is entitled. For more information, see Social Insurance.
Store and portray the calculation of an employee's bonus in proportion to the amount of time that an employee actually works, rather than simply the employee's planned working time
The system stores the adjusted bonus amounts in the Calculation of Averages for Russia (RUAVE) function. When you prepare forms T-60 and T-61, you require an employee's average earnings to be based on the amount of time that an employee actually works. For example, if an employee receives an annual bonus of RUB 10,000 but is absent for two months, the average salary in that year is based on 10 working months.
Store the results of pay scale increases when you calculate an employee's average pay to determine the social payments to which they are entitled, for example, during periods of absence
In line with Russian legislation, the average salary that you calculate for an employee must include any pay scale increases that take effect both during and after the employee's absence. The system now stores the results of salary indexation according to pay scale increases in the Calculation of Averages for Russia (RUAVE) function.

The new functions enable you to meet legal requirements in Russia by calculating the employee's salary, even during the current month. For example, assume that an employee takes annual leave from November 3 to 10 and from November 20 to 25. A pay scale increase takes effect on November 15. The system uses the old salary to determine the average pay for the first period of vacation, and the increased salary to determine the average pay for the second period of vacation.

For more information, see Absence Processing.
The guaranteed net amount to which some employees are entitled, based on their employment contracts. In Russia, this process involves the employer paying part of the income tax to ensure that the employee is left with a certain net amount. The business function enables you to process scenarios where one or more personnel assignments of a concurrently employed person are entitled to a guaranteed net amount. For more information, see Guaranteed Net Amount.
Garnishments that your employees are instructed to pay by the courts. In line with legal requirements in Russia, the system processes garnishments for all personnel assignments of a concurrently employed person. The system uses a special grouping reason for garnishments to cumulate garnishments that apply to a particular location where an employee's personnel assignments are based. The system also calculates the corresponding postal and bank fees for garnishments. For more information, see Garnishment.

Reporting Functions

The business function enables you to prepare legal forms for employees with more than one personnel assignment in your company. For more information, see Reporting for Concurrent Employment.