Reports 

Use

You can use reports to perform evaluations across the system. Some reports also allow you to carry out certain operations.

Prerequisites

The configuration of the reporting repository dictates which reports are available. A system administrator carries out the configuration.

More information: Reporting Repository Manager.

You require the following permissions in the reporting repository:

·        To display reports, you require read permission

·        To run reports, you require write permission

Before you allow users to run reports, note the following information:

The system does not run reports using the permissions and services permissions of the user that started the report. Instead, the system uses a service user to run all reports. By default, this service user has all permissions.

 

Features

In the standard system, there are the following KM reports in the stated roles:

Content Management

·        Folder Size Calculation (more information: Determining the Size of KM Folders)

·        Approval Maintenance

·        Link Consistency

·        Resource Statistics

·        Time-Based Publishing

Choose Content Management ® Reports to reach these reports.

Content Administration

Consistency Checks

·        Collaboration Consistency Check (more information: Data Consistency Check for Comments on Folders and Documents)

·        Room Consistency(more information: Checking the Data Consistency of Rooms and Room Content)

·        Room Cleanup

·        E-Mail Attachment Cleanup

Mass Operations

·        Copy

·        Delete

·        Inheriting Properties

Security

·        ACL Permissions

·        Propagation of ACLs

Tools

·        Cache Administration (more information: Cluster-Wide Analysis of the Cache Load)

·        Resource Locks

·        Virus Scan

User-Related Cleanup

·        User Resources

·        Deleted Items Cleanup

·        Subscription Cleanup

·        User Validity

·        Deleted Items Quota Check

·        Notification Cleanup

Choose Content Administration ® KM Content ® Toolbox ® Reports to reach these reports.

System Administration

CM Store

·        CM-Repository: FS-DB Database Synchronization

·        CM Repository File System Check

·        CM Repository Database Check

·        Unconfigured CM Repositories

·        CM Store: Content Crawler

·        Versioned Content Converter Report

Scheduler

·        Scheduler Tasks

Choose System Administration ® System Configuration ® Knowledge Management ® Content Management ® Related Links ® System Administration Reports to reach these reports.

Activities

Starting Reports

You can either start a report immediately or define a schedule. With a schedule, you can either start a report once at a given time, or start it at regular intervals.

If you set a schedule, the actual start time depends on the configuration of the report scheduler task (more information: Report Scheduler Task).

Displaying Reports

On the start page, click the symbol or name of the report (for example, Link Consistency). A list of reports is displayed. If a report has the type Result, you can click its name to display a results list.

Above the results list, you can see the parameters used to execute the report.

To display a list of all running reports, choose Content Management ® Reports ® Related Links and then choose Running Reports, or choose System Administration ® Monitoring ® Knowledge Management ® Running Reports.

Filtering the Results List

You can filter the results list of reports by column content or by entries with the status Errors. You can use the placeholders ? (question mark = exactly one character) and * (asterisk = any number of characters) in the input field.