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Function documentationBudget Posting Status Management Locate this document in the navigation structure

 

The current status of a budget posting determines which business transactions can be executed for the budget posting. Statuses can be set by the user or the system.

Features

The budget posting approval process determines which status flow is followed for budget postings.

Budget posting statuses with the manual approval process are shown below.

This graphic is explained in the accompanying text.

Budget posting status with the rule based approval are shown below.

This graphic is explained in the accompanying text.

The following table identifies the budget posting status' and their effects.

Status

Status Description

Open

  • Initial status when a budget posting is created.

  • All fields are still modifiable and you can delete the budget posting.

  • There is no communication to SAP NetWeaver Business Intelligence (SAP NetWeaver BI).

In Process

  • Status is set automatically after the initial save.

  • Budget posting has not been posted (no fund posting has been created).

  • All editable fields can be changed.

  • Object can be deleted.

To Be Approved

  • Status is set manually (may trigger a workflow to start the approval process).

  • Only the status can be changed.

  • Status can be changed by the person who created the posting or by the person responsible (determined by the workflow).

  • Object cannot be deleted.

  • If the budget is reduced, this amount is blocked (a fund posting is created for the value category pending budget reduction).

Approved

  • Depending on the corresponding customizing, the status is set automatically or by the responsible user (determined by the workflow).

  • Nothing can be changed anymore.

  • After the approved status is saved, the fund posting is created or updated (if there was a pending budget reduction before) and the budget is posted to the corresponding fund(s).

Rejected

  • Status is set manually by the person responsible (determined by the workflow).

  • After save status is Rejected.

  • Budget posting has to be changed by the original creator and can be sent again for approval or can be canceled.

  • Object can be changed.

  • Object cannot be deleted.

  • Any pending budget reductions are removed/updated.

Canceled

  • Status is set manually

  • Any pending budget reduction has to be removed/updated.

    Budget will not be posted to the corresponding fund(s).

  • Object cannot be deleted.