Postprocessing Desktop: Processing Overview Screen 

Use

The overview screen has the following main functions:

·        You can display an overview of the postprocessing orders that meet your selection or filter criteria.

·        You can search for postprocessing orders that result from specific messages.

·        You can use the filter functions of the Postprocessing Desktop.

·        You can execute the following actions simultaneously for one or more postprocessing orders:

¡        Put in processing

¡        Complete

¡        Assign to other processors

¡        Assign to other worklists

Prerequisites

You made the required entries on the initial screen.

Procedure

On the over view screen, every postprocessing order is displayed in a separate row. A separate column is displayed for all standard selection criteria, regardless of whether the criterion was chosen on the initial screen. The relevant values are displayed in the columns.

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       1.      In the standard system on the overview screen the postprocessing orders are sorted by the main object on the first level, and by business process on the second level. You can sort them on the third level by any other selection criteria according to your requirements. Proceed as follows:

                            a.      Select the relevant column by clicking on the column header.

                            b.      Choose  (Sort Ascending) or  (Sort Descending).

       2.      If you are in processing or display mode and want to display information about the main, base or environment objects for a postprocessing order, click on the relevant hyperlink row of the postprocessing order that you want to process or display (for example, in the main object column). The system displays the detail display for the relevant object.

       3.      To search for the postprocessing orders for specific main messages, choose  Search for Messages in the application toolbar.  The relevant postprocessing orders are highlighted in yellow. The system only includes postprocessing orders that meet your selection criteria and are listed already on the overview screen.

If you also want to include all other messages, you must do the following:

                            a.      Select all main objects by clicking on the relevant  symbol at the start of the row and pressing the Shift or Ctrl key.

                            b.      In the application toolbar, choose  (Expand Subtree).

                            c.      In the application toolbar, choose  (Search for Messages).

       4.      If you did not use a filter variant on the initial screen but now want to work with a filter variant, choose  Filter List in the application toolbar.

If you specified a filter variant on the initial screen but now want to work without a filter, choose Delete Filter in the application toolbar.

For more information, see Using filter functions of the Postprocessing Desktop in the sections Using existing filter variants or Creating filters or filter variants.

       5.      You can execute the following actions for individual postprocessing orders or simultaneously for several postprocessing orders. You can also execute each action individually for each postprocessing order on the detail screen.

¡        To execute an action for a single postprocessing order, select the postprocessing order by clicking on the  symbol at the start of the relevant row.

¡        To execute an action for several postprocessing orders simultaneously, select the postprocessing order by clicking on the  symbol at the start of the relevant rows and using the Ctrl or Shift key.

To execute the actions, proceed as follows:

¡        Putting Postprocessing Orders in Processing

Choose Put in Processing in the context menu of the postprocessing order. You are now the processor of the postprocessing order irrespective of whether or not the postprocessing order is in your worklist.

If you choose Orders to be Processed by Me or Orders in My Worklist on the initial screen or in the filter function, the system displays the postprocessing orders for which you are the current processor.

¡        Completing Postprocessing Orders

Choose Complete in the context menu of the postprocessing order. The Completed status is assigned to the postprocessing order.

For mass completion of postprocessing orders, you can use the report Complete Postprocessing Orders. From the SAP Easy Access Menu, choose Cross-Application Components ® Postprocessing Office ® Administration, or call the relevant transaction in the application menu of the implementation.

Using the same menu path, you can use the Delete Postprocessing Orders report to delete completed postprocessing orders.

¡        Assigning Postprocessing Orders to Another Processor

Choose Change Processor in the context menu of the postprocessing order and enter the name of the new processor.

If the postprocessing order is in your worklist, it will continue to be selected if you choose Orders to be Processed by Me (1), or Orders in My Worklist (2) on the initial screen, or in the filter function.

If the postprocessing order is not in your worklist but you are the current processor, it would only have been displayed previously if you chose Orders in My Worklist (2). If you assign a new processor, the worklist will only be included if you choose All Postprocessing Orders (3) as the order assignment.

¡        Assigning Postprocessing Orders to Another Worklist

Choose Change Worklist in the context menu of the postprocessing order.

If the postprocessing order is not found in any of your assigned worklists after the change and you are not the current processor, the postprocessing order is only selected if you choose All Postprocessing Orders (3) on the initial screen or in the filter function.

To display or change worklist assignments, you can also use the functions Change Worklist Assignment or Display Worklist Assignment.

       6.      To refresh all the data displayed on the overview screen, choose  (Refresh).

       7.      To go to the detail screen for processing or a detailed display, select the postprocessing order by clicking on the  symbol at the start of the relevant row and using the Ctrl or Shift key.