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Function documentationDistribute and Collect Offline Data Locate this document in the navigation structure

 

This feature allows you to distribute reports and input schedules to multiple recipients, based on a predefined distribution list. You can then collect multiple input schedules from users.

Prerequisites

You have task security rights to distribute and collect data.

Features

Note the following features when you distribute and collect input schedules:

  • Reports or input schedules are locked (parked).

  • You can collect changes to offline input schedules and send the data to a database.

  • Reports and input schedules are distributed through e-mail or a designated network folder.

Activities

Distributing offline reports involves the following steps (with an optional step to collect modified input schedules):

  1. Create a distribution list that defines the scope (current view) of the data for one or more users. See Create Distribution Lists.

  2. Use the Distribution Wizard to distribute offline reports or input schedules through e-mail or a network folder. The system creates reports for each user and for each current view described by the distribution report. See Distribute Reports and Input Schedules.

  3. (Optional) If you distribute input schedules, users can enter data offline, and then e-mail the reports back to you or save them in a designated directory. You can then use the Distribution Wizard to collect the data from the modified reports and send it to the database. See Collect Input Schedules.