Correspondence Recipient Determination
Use
During the correspondence creation run the system uses this function to determine the relevant correspondence recipients for specific correspondence types and recipient groups for a certain time (such as today) or period (such as from March to September). Two reports are available.
These access the data you stored in the
Correspondence Recipient
area for the respective contract of the contract specialization
account
,
card
or
card pool
. For more information, see:
Editing Correspondence Recipients
.
Scope of Functions
The system determines the correspondence recipients that exist for a contract specialization and which recipients receive the original document or duplicates.
Note
In the
Correspondence Recipient
area of the relevant contract, using the
Simulate Address
function you can first check in a simulation run which correspondence recipient would receive which version (original or duplicate) of which correspondence in an update run (see
Editing Correspondence Recipients
).
Integration
Correspondence recipient determination is part of the correspondence creation run.
To create and output correspondence, you also need the
Correspondence Tool
and
Print Workbench
.
Prerequisites
You have created a contract for one of the contract specializations
account
,
card
or
card pool
.
The
Correspondence Recipient
feature is available for the contract specialization and active for this contract.
You have created at least the account holder in the role of
Correspondence Recipient
in the
Business Partner
application, and stored any other correspondence recipients on the
Correspondence Recipients
tab page of the contract.
Activities
The correspondence recipient determination reports check whether a correspondence recipient is stored who is to receive the original and whether there are one or more correspondence recipients who are each to receive a duplicate.
The following check steps are run:
Are there additional individual correspondence recipients for the relevant correspondence type and recipient group?
If this is the case, these each receive a duplicate of the correspondence. Determination of recipients is completed with regard to additional correspondence recipients.
Is there an alternative individual correspondence recipient for the relevant correspondence type and recipient group?
If this is the case, this recipient receives an original of the correspondence and determination of recipients is completed.
If this is not the case, the system then determines whether there is a generally alternative correspondence recipient .
If this is the case, this recipient receives an original of the correspondence and determination of recipients is completed.
If this is not the case, the system then determines the original correspondence recipient . This recipient receives an original version of the correspondence created. Determination of recipients is now fully completed.
Note
For more information about the
Correspondence Recipient Management
contract element, see
Correspondence Recipient Management
in the SAP Library.