Firmly Booking Courses (SAP Library - Training Management in the SAP Learning Solution)

Firmly Booking Courses

The following applies to time-dependent courses.

Use

Once you have decided that a course is to take place definitely, you can firmly book it. The function firmly book automatically triggers other activities: participants receive definite confirmation of registration, candidates with waiting-list bookings are either rebooked for other courses, converted into prebookings for the course type, or remain on the waiting list.

You must use the firmly book function if you want to carry out follow-up processing for a course.

See also:

Courses

Prerequisites

The course must be in firmly booked status.

There are participants already booked for the course.

Features

Courses and their infotype records in planned status are converted to firmly booked status.

Caution

You can firmly book a course once only.

If the capacity of the course has not been reached, participants on the waiting list are automatically moved up to the attendee list until optimum or maximum capacity is reached.

See also:

Booking Priorities

You can edit the attendee list (swap participants):

If there is a waiting list of unplaced candidates for the course, you can swap participants on the attendee list with waiting-list participants. (Bookings with essential priority cannot be swapped.) You swap bookings by selecting the participants concerned on both lists and choosing Swap selected.

A rebooking proposal is generated for any bookings that are still on the waiting list when the course is firmly booked. You can accept or reject the rebooking proposal per participant.

The remaining unplaced candidates can be converted into prebookings or left on the waiting list.

Note

You specify whichever of these two options you wish to use in Customizing for Training Management under Recurring Activities ® Firmly Book/Cancel® Control Data in the SEMIN FIXRV entry.

When you firmly book a course, you can also specify what the system response should be in a specific case, thus overriding the Customizing settings. You do so by choosing Settings ® Procedure Waiting List. This does not change the standard settings in Customizing.

Participants that remain on the waiting list are considered rebookable. You can display a list of participants that are still to be rebooked with the function Participation ® Book ® To be rebooked.

You can display a list of participants for whom a prebooking was made by choosing Participation ® Book® Prebooked.

You specify the type of notifications you want output once a course has been firmly booked in Customizing for Training Management under Day-to-Day Activities ® Correspondence ® Notification Abbreviations ® Assign Notification Abbreviations and Activities.

See also:

Firmly Booking Courses

Course Cancellations

Rebookings