Internal Activity Allocation (SAP Library - Training Management in the SAP Learning Solution)

Internal Activity Allocation

Caution

The following applies to time-dependent courses.

Use

You can carry out internal activity allocation to settle fees for courses participated in by employees of your company and costs for instructors in Training Management.

Integration

Activity allocation is carried out via integration with Cost Accounting (CO).

You activate integration with Cost Accounting (CO) in Customizing under Training and Event Management ® SAP Learning Solution ® Training Management ® Integration ® Billing and Activity Allocation ® Activity Allocation.

Prerequisites

For allocating participation:

· Participation should not be free of charge.

· The participant may not be on the waiting list.

For allocating instructor (trainer) costs:

· Cost items must be maintained for the resource type Instructor.

For allocating participation and instructor function:

· Cost center assignment must be maintained.

· The receiving cost center must be maintained.

· The sender cost center must be maintained.

· Sender and receiving cost center must be in the same controlling area.

· The activity type must be maintained and planning created for the activity type in the sender cost center.

Features

· You can allocate costs for participants and instructors.

In activity allocation for participants, the cost center of the cost object (the sender cost center) is credited and the participant's cost center (the receiving cost center) is debited.

In activity allocation for instructors, the reverse procedure takes place. The cost center of the cost object (the receiving cost center) is debited and the instructor's cost center (the sender) is credited.

· All billing and activity allocation operations are logged with a reference document number.

Note

It is only possible to further edit participant data, for example, to make a cancellation, when the activity allocation operation has been confirmed in the target system using the function Compare document.

· You can specify the further account assignment objects internal orders and projects in the dialog box Book with Fee for internal activity allocation purposes.

· In addition, you can specify a percentage value for cost distribution to multiple account assignment objects.

· The Book + Fee dialog box also has a function that lets you determine cost distribution.

Activities

For activity allocation of participation fees:

· When you use the function Book Participation with Fees, select the settlement type Activity allocation in the Fee Assignment dialog box and enter data as required for:

Cost center assignment and account assignment objects.

· Execute the report Activity Allocation for Courses (RHINLV00_LSO) for the participants concerned.

For activity allocation of instructor function:

· Execute the report Activity Allocation for Instructor Function (RHINLV10_LSO) for the instructor or the course that reserved the instructor as a resource.

For information on the interface, refer to:

Activity Allocation in Training Management

Activity Allocation in Training Management: Participation Fees

Activity Allocation in Training Management: Instructor Functions