Activity Allocation in Training Management: Participation Fees (SAP Library - Training Management in the SAP Learning Solution)

Activity Allocation in Training Management: Participation Fees

The interface Participation Allocation in Training Management lets you internally allocate participation fees for your employees from Training Management to a central Cost Accounting System (CO).

Integration

Functions in Training Management

Determine the internal attendees (employees) to be billed for course participation

Transfer settlement data to the CO system

Create a reference number for the activity allocation

Compare document i.e. check activity allocation

Request report for already-performed activity allocation of participation fees

Cancel document

Functions in Cost Accounting

Check completeness of settlement data transferred from Training Management

Allocate participation fees internally

Transmit document information for document comparison with Training Management

Data flow

This graphic is explained in the accompanying text

In Training and Event Management, report RHINLV00_LSO determines which participants are to be allocated internally. Settlement data is transmitted to Cost Accounting (CO). A completeness check is carried out for the data. This data transfer takes place using synchronous communication.
If the result of the check is positive, a reference number is created in Training Management and the settlement data is transferred to Cost Accounting via asynchronous communication.
In Cost Accounting, the internal allocation for the transferred participant is performed, and a billing document is created.
A document comparison is performed in Training Management whereby the reference number is transmitted to Cost Accounting. The document information is returned to Training Management from Cost Accounting (using synchronous communication).

Prerequisites

The cost centers and activity types must be distributed.

The customer distribution model must be maintained. When you are specifying the object method, you must define the HR system as the sending system and the Accounting system as the receiving system.

You must make the following entries in ALE Customizing, under Basis Components ® Application Link Enabling (ALE) ® Modeling and Implementing Business Processes ® Maintain Distribution Model and Distribute Views, and choose Maintain Method.

CLIENT: HR system

SERVER: CO system

OBJECT: AcctngActivityAlloc

METHOD: Post

OBJECT: AcctngActivityAlloc

METHOD: Check

OBJECT: ControllingDocument

METHOD: FindDetails

You can generate the partner profile from the distribution model. For more information, see the SAP Customizing Implementation Guide (IMG), under Basis Components ® Application Link Enabling (ALE) ® Modeling and Implementing Business Processes ® Partner Profiles and Time of Processing ® Generate Partner Profiles.

Note

For more information on the ALE business process Activity Allocation in Training Management see the SAP Customizing Implementation Guide (IMG), under Basis Components ® Application Link Enabling (ALE) ® Modeling and Implementing Business Processes ® Predefined ALE Business Processes ® Human Resources ® HR <-> AC ® Set Activity Allocation for Training & Event Management.