Billing Courses
Procedure
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1. On the SAP Easy Access screen, in the SAP Menu choose Human Resources ® SAP Learning Solution ® Billing and Activity Allocation ®Billing. The billing report selection screen appears.
2. Specify whether you want to start the program with a course, a course type, or a course group by selecting the relevant option.
3. In the Object ID field, enter the details according to your selection: course, course type, or group. You can make a multiple selection if required.
4. Enter the reporting period.
5. Select either All participants, Already billed, or Not yet billed participants.
6. Select either With cancellations, Without cancellations, or Only cancellations for the list output.
7. Where relevant, change the Billing document date. (This is the date on which the billing should be performed.) The default date proposed by the system is the current date.
8. Choose Execute. A list screen appears displaying participants according to the specifications you made on the selection screen (for example, participants not yet billed).
You can now change data if required. You can change the amount to be billed, any other data relevant to the billing, or the settlement type. For example, you might want to change the settlement type from billing to activity allocation.
9. In the list displayed, select participants to be billed and choose Check/Simulation. The billing document data is transferred to Sales and Distribution, where it is checked for completeness.
If billing data is missing, an error log is output which you can use to maintain the missing data. You must maintain all missing data before participation can be billed.
Address data must be available for one-time customers before checking or billing can be performed.
10. Choose Create billing document. The Training Management system creates a reference document and transfers the complete billing data to Sales and Distribution where billing is executed.
11. If you want to check the status of the billing and then complete it, select the reference number of the billing and choose Compare document.
12. If the billing was successfully performed, the system will display the document information from Sales and Distribution.
Result
You have performed billing for participation fees.
If there were errors during the billing process, you can display the document flow and an error log that you can use to correct the errors before restarting the billing process.
Once billing has been completed (successfully or with documented errors), you can cancel the billing document.To do so, choose Extras ® Cancel document.
See also:
For information about the interface, see:
Business Process Flow of Course Billing