Split Invoice Verification (MM) 

Purpose

With split invoice verification, you can calculate the freight costs and excise duties separate from the material value and the fees for a goods receipt. You can also provide different terms of payment each time.

Prerequisites

The prerequisite for carrying out split invoice verification is that you set the split invoice verification indicator. The following table shows where you can set the indicator and whether it is required:

 

Purchase order item	Required
Vendor master record	Optional
Purchase order item – condition	Required
Condition type in Customizing	Optional

 

An additional prerequisite is that you set the indicator for goods receipt-related invoice verification at item level in the purchase order.

Process Flow

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       1.      Purchase order item

When you create a purchase order, you have to set the indicator on the detail screen for each item that is relevant for split invoice verification. To do this, select Split IV.

Vendor master record

You can also set the indicator in the vendor master record, on the display screen for Purchasing data in the Control data area of the screen. Select the Split IV field. When a purchase order is created, the system then automatically copies the indicator from the vendor master record into all the purchase order items.

       2.      Purchase order item - condition

In addition, you have to set the indicator for all the conditions of the purchase order item that are relevant for split invoice verification. To do this, for each purchase order item, access the conditions screen, select the required condition type, and choose Condition detail. Select the Split IV field.

When the indicator is set, the condition is calculated separately from the material value.

That indicator should not be set for the material price condition or the fees.

Condition type in Customizing

You can also activate the condition types for split invoice verification in Customizing within Industry Solution Oil & Gas (Downstream). You can make these settings by choosing EXG ® Split Invoicing ® MM Split Invoicing ® Maintain purchase price conditions. Then, when a purchase order is created, the system automatically copies the indicator from Customizing into the corresponding condition types.

       3.      Logistics invoice verification

In the purchase order, if you have set the split invoice indicator for the purchase order item(s) and the item condition(s), the conditions are listed separately from the material value. To do this, when you create an invoice, you have to select a suitable filter type. The system automatically defaults the excise duties as invoice items.

Evaluated Receipt Settlement (ERS)

In the purchase order, if you have set the split invoice indicator for the purchase order item(s) and the item condition(s), split invoice verification is carried out in the evaluated receipt settlement.

When you carry out the evaluated receipt settlement, dependent on the filter type selected, the system creates the following:

¡        An invoice verification document for the material and/or the fees

¡        An invoice verification document for each freight condition (with indicator set for split invoice verification)

 

You can define specific terms of payment for each invoice (either in the item condition of the purchase order item or in the condition master record).

You can also carry out split invoice verification for individual freight conditions. However, you cannot calculate individual fees separately.