Creating a Posting Run (SAP Library - Payroll Thailand (PY-TH))

Creating a Posting Run

Use

After completing Payroll, you must create a live posting run to post the personnel expenses and payables to the accounts and account assignment objects in the Accounting components.

Before creating a live posting run you should have created a simulation run with technically correct posting documents containing the correct information.

Prerequisites

You must have successfully run payroll for the personnel numbers, for which the payroll results should be evaluated for posting.

Payroll must have been completed for all payroll areas affected by posting.

A simulation run, with technically correct posting documents containing the correct information should have been created.

Procedure

Choose Human Resources ® Payroll ® Subsequent activities ® Per payroll period ® Posting to Accounting ® Execute run.

To select the payroll period, you enter the payroll area and choose This graphic is explained in the accompanying text

The current payroll period is displayed.

If you want to evaluate a different payroll period to the current period, choose Other period and enter the period you require.

Make the necessary entries in the Selection group. Entering the payroll area usually makes the selection.

Enter the value P in the field Type of document creation.
You can enter a Text for the posting run. You can choose this text yourself. It helps identify the posting run in the overview of posting runs.

In the Document creation data group, specify the posting variant you require or copy the standard entry.

Only make settings for the options described in the following table in special cases.

To create the posting run, choose This graphic is explained in the accompanying text

Controlling the Evaluation Report in Special Cases

Option	Explanation
Off-Cycle Payroll	If you want to evaluate the results of an Off-Cycle Payroll Run, enter the necessary data. Off-Cycle payroll runs only take place in certain countries.
Display log	If you set this indicator, after creating the posting run the system displays a log that contains detailed information, for example, the wage types evaluated for posting, for every personnel number for which payroll was performed. Only set this indicator if you want to process an easily comprehensible range of personnel numbers. The creation of a log for large numbers of personnel numbers requires a lot of memory space and is not recommended. If you do not set the Display log indicator, errors that occurred when creating the posting run are still displayed in a log for specific personnel numbers.
Cost planning	If you want to provide the results of the evaluation report as data for personnel cost planning, choose Cost Planning and make the necessary entries.
Default value for posting date group box	Here, you can specify the posting date or make further entries for posting for special periods. You should flag the Acc. to period definition indicator for regular posting runs.
Document date	You can enter a Document date in the Document creation data group box. If you do not enter a document date, the system uses the date on which the posting documents were created, therefore the current system date.

Result if Successful

If you have set the Display log indicator, the system displays a detailed log. If you have not set the Display log indicator, the system displays statistics for the evaluated personnel numbers.

The posting run created gets the status Documents created and is saved. It has a clear number. The accompanying posting documents get the status created.

An index of all processed payroll results is created. This makes it possible to trace creation of a document item although the documents have been summarized.

The system selects the processed payroll results to ensure that they are only posted once.

Result if Unsuccessful

The following errors can occur when creating a posting run:

If an error occurs when selecting or processing the payroll results for individual employees, the system rejects the incorrect personnel numbers and does not include them in the document. The log contains a relevant error message.
If an error occurs when creating the document, a relevant error message appears in the document display after the document has been created. The posting run gets the status Documents incorrect. The accompanying posting documents get the status incorrect.
Certain situations in which an error occurs (for example, rejection of all personnel numbers) can lead to no documents being created. In this case, the log contains the comment No documents created. The posting run gets deleted status.

For more information on the treatment of errors in posting, see unselected or incorrect personnel numbers.