Simulating a Posting Run (SAP Library - Payroll Thailand (PY-TH))

Simulating a Posting Run

Use

We recommend that you simulate a posting run both before and after completing payroll. In this way, you can recognize posting-relevant errors in the payroll results early on, and avoid errors when creating a live posting run.

You can repeat simulation of posting runs as often as you require, as this does not, unlike creating a live posting run, lead to the payroll results being selected.

You have two options for simulating a posting run:

Creating a test run without posting documents (limited check). The system performs the following activities:

It selects the payroll results.

It determines the posting-relevant information and the wage types to be posted.

It determines the symbolic accounts and the employee grouping for account determination.

In this way, the system creates individual items, which, unlike the posting documents for a simulation run, are not saved. The system finally checks if the balance of these individual items is equal to zero for each payroll result.

Creating a simulation run with posting documents (complete posting). The system performs the following activities:

It creates a posting run and marks it as being a simulation run. For this reason, the system does not post the posting documents for this posting run.
The posting documents are put through the same checks as the posting documents from a live posting run.

Simulating A Posting Run before Finishing Payroll

Before completing payroll, you should create a simulation run to recognize posting-relevant errors in the payroll result early on. If you do not want to create a simulation run at this stage, you should at least create a test run.

Simulating A Posting Run after Finishing Payroll

After finishing payroll, you should create a simulation run in order to check the posting documents (this may have to be approved by Accounting). Remove any possible causes of errors and repeat creation of the simulation run, until technically correct posting documents with the right contents are created. You should only create a live posting run at this point in time.

Procedure

You proceed as described in creating a posting run. When doing so, bear the following special feature in mind:

If you want to create a test run, enter the value T in the field Document creation type (in the Run attribute group box).

If you want to create a simulation run, enter the value S in the field Document creation type (in the Run attribute group box).

Note

If you want to have a complete log of a number of personnel numbers (selected for test purposes) that is easy to keep track of, set the Display log indicator in the Run attribute group box. We advise you against creating a complete log for a larger number of personnel numbers. Even if you do not set the Display log indicator, the system produces a log if there are errors for the personnel numbers affected.

Result if Successful

In the case of test runs, the system displays a detailed log if you have set the Display log indicator in the step Create posting run. If you have not set the Display log indicator, the system displays statistics for the evaluated personnel numbers.

In the case of simulation runs, the system creates a posting run and marks it as a simulation run. This prevents the accompanying posting documents being posted. The simulation run gets the status Documents created and is saved. The accompanying posting documents get the status created. An index is created for all processed payroll results. This ensures that the origin of a document item can be retraced, provided that the original payroll result has not been replaced as the result of a correction run. For more information, see Displaying Revision information

Result if Unsuccessful

In the case of test runs, the system displays a log containing the relevant error messages.

In the case of simulation runs, various errors can occur:

If an error occurs when selecting or processing the payroll results for individual employees, the system rejects the incorrect personnel numbers and does not include them in the document. The log contains a relevant error message.
If an error occurs when creating the document, a relevant error message appears in the document display after the document has been created. The posting run gets the status Documents incorrect. The accompanying posting documents get the status incorrect.
Certain situations in which an error occurs (for example, rejection of all personnel numbers) can lead to no documents being created. In this case, the log contains the comment No documents created. The posting run gets deleted status.

Note

Delete the simulation runs you no longer require to avoid creating unnecessarily large amounts of data. For more information, see deleting the posting run