Creation of Material Documents from Dip Readings 

Use

This function allows you to update stock levels in Inventory Management by using material documents. When you post a stock adjustment, a report is triggered that creates material documents from the stock adjustments. For more information about posting stock adjustments, see Adjusting Stocks.

If an error occurred during this process, or if you have adapted the relevant process execution Business Add-In (BAdI) so that material documents are not automatically created by a stock adjustment posting, you can also execute the report as a separate step.

Prerequisites

In Customizing for Industry Solution Oil & Gas (Downstream), you must have:

·        Defined logistics document schemas and assigned them to location indicators and processes by choosing:

¡        SSR ® Fuels Processing ® Logistics Document Creation ® Logistics document schema ® Define document schema

¡        SSR ® Fuels Processing ® Logistics Document Creation ® Logistics document schema ® Assign document schema

·        Assigned location indicators to processing profiles by choosing SSR ® Basic Settings ® Define processing profile

·        Defined material document creation from dip readings as a process, and assigned the process to a process control group. For more information, see Process Control.

·        Assigned the relevant process control group to business locations

If two or more tanks containing the same material are connected to each other, to get a true picture of the difference between physical and book stock, the dip readings of the individual tanks need to be added together. To allow the system to determine this configuration, you have to create a virtual tank (see Creating Storage Object Characteristics for Business Locations) with the relevant material assignment and assign this tank to the individual storage objects.

Activities

To create goods movements from dip readings, you choose Logistics ® Sales and Distribution ® Service Station Retailing ® Bulk material handling ® Material documents ® Create for dip reading.

You can choose to deactivate the following checks used in Process Control:

·        Schedule check

·        Location status check

·        Process status check

The system uses the process ID and the processing profile assigned to each location to identify the Customizing settings for document creation.

After the document creation process has finished for all selected locations, a statistic is written to the screen. It gives the total number of:

·        Successfully processed locations

·        Partially processed locations (if the aggregation procedure determines that several documents can be created for one location, it is possible that only some documents are processed successfully).

·        Unsuccessfully processed locations. If one or more locations are not processed successfully, you can double-click the red statistics line to display the application log. This displays detailed error information.