Travel 

Technical name: com.sap.pct.erp.ess.area_travel_expenses

Use

In the Employee Self-Service application Travel and Expenses, employees can perform the following tasks for themselves and (if they have authorization) for other employees:

●      Create travel requests

●      Book flights, train tickets, hotels, and rental cars

●      Enter travel expenses from a previous trip. The system then determines the employees' travel expenses and triggers the payment.

●      Submit expenses that are not associated with a trip, such as phone bills or money spent on books

●      Make personalization settings to facilitate the entry of data

●      Process trips for other employees and unlock personnel numbers (requires authorization)

●      Access general travel information from CompanyTIP

●      Use a route planning function

Features

Overview of the Travel and Expenses Self-Service Application

Area page

Overviews All My Trips and Expenses Assign Credit Card Receipts Create New Create Travel Request Create Travel Plan Create Travel Expense Report   General Information Travel Information from CompanyTIP Route Planning Personal Information My Travel Profile Personalize Data Switch Personnel Number Unlock Personnel Number Additional Information Here you can look at a custom description for this area.

 

Prerequisites

Users and Personnel Numbers

●      A central person must exist in the SAP system.

If you are upgrading your SAP system to 4.6C or higher, program RPU46CX_CENTRAL_PERSON_ONLINE must be executed for the existing HR master record. This program creates a central person for each employee and creates references between the employee and the central person. This integrates the employee into the personnel and role concept. For more information, see the documentation for the program RPU46CX_CENTRAL_PERSON_ONLINE.

●      You must have created an ESS user. For more information, see Setting Up and Maintaining ESS Users.

●      Each employee must have a personnel number in the SAP system and a SAP user.

●      User names for employees must be stored in the infotype Communication (0105 Art 01).

Contractual Prerequisites

A prerequisite for using the following functions is that you have agreed to the terms of use with the geographical content partners of SAP:

●      Display of maps in travel planning

●      Automatic mileage calculation in travel expenses

●      Route planning

General Customizing

If you want to set up SAP users and make global settings, you need to make a number of settings in Customizing. For more information, see Customizing under Personnel Management ® Employee Self-Service.

Customizing the Web Dynpro Interface in Travel Management

To modify the interface of the ESS in Travel Management, make the Customizing settings under Accounting ® Financial Accounting ® Travel Management ® Employee Self-Services ® Interface Configuration for Web Dynpro Interface.

Make the following settings:

●      Field or schema control for travel requests, travel plans, expense reports

●      Individual help texts for screens

●      Set up connection to IGS for displaying maps in Travel Planning

●      Connect the Internet Graphic Service (IGS) to display maps in the following applications:

○       Travel Planning

○       Expense Reports (automatic mileage calculation)

○       Route Planning

General Customizing of Travel Management

Before you can use all three areas of Travel Management, you need to configure Travel Management to meet your specific requirements. For more information, see Customizing for Financial Accounting under Travel Management.

More Information

For current information on the Travel Management services, see SAP Service Marketplace at http://service.sap.com /tm ® Media Library ® Documentation.