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Web Applications Create Travel Plan  Locate the document in its SAP Library structure

Technical Data

Runtime Technology

Web Dynpro Java iView

Technical Name of iView

com.sap.pct.erp.ess.planning

Technical Name of Web Dynpro Application

sap.com/ess~tra~trp/Planning

Service Key

EMPLOYEE_TRAVEL_PLANNING05

Available as of

SAP ERP 6.0

Data Source

SAP ECC 5.0

Software Component

EA-HR

Support

FI-TV-PL

Support Languages

All languages supported by SAP

 

Prerequisites

To be able to include maps and images in the search function for airports, rental car locations, and hotels in Travel Planning, you need to agree on the terms of use with a geographical content partner of SAP (content provider), and you need to install the Internet Graphics Server (IGS). The IGS is part of Web AS 6.40. The software can be downloaded from SAP Service Marketplace. You then need to make the following settings in Customizing for Travel Management:

      Set up an RFC destination for access to a geodatabase. A geodatabase supplies the geographic coordinates of locations. This information is required to convert addresses entered by customers into geographic coordinates, such as with the functions Search in the Vicinity of Address and Airport Search. You set up the connection to a geodatabase in Customizing for Travel Management under Employee Self-Services ® Geocoding ® Set Up RFC Connection for Access to Geodatabase.

      Maps and images can be obtained from an external content provider. You set up the connection to this content provider in Customizing for Travel Management. You can find this activity under Employee Self-Services ® Interface Modifications for Travel Management in the Web Dynpro Interface ® Define Access Parameters for External Content Providers.

Integration

If you have integrated Travel Planning and Travel Expenses, your employees can transfer data from travel plans to travel expense reports.

If you are using SAP Workflow, you can approve travel plans.

Data from travel requests is not transferred to travel plans.

Integration with Funds Management

When users specify estimated costs that are greater than zero in travel plans, the system creates a receipt for the estimated costs, which is forwarded as a commitment to Funds Management. When users do not specify estimated costs in travel plans, the system uses the trip bookings to determine the estimated costs, and creates a receipt, which is forwarded as a commitment to Funds Management.

Caution

After the trip takes place, the user needs to manually delete the automatically created receipt in the expense report.

For more information about the integration with Funds Management, see Travel Planning.

Features

Employees can use this service to book travel services such as trains, flights, rental cars, and hotels. For rail tickets, you can use the interface to the Deutsche Bahn Corporate Portal (BIBE) and the NVS access through Amadeus.

Employees can use the following new functions when booking services:

o Airport and hotel search functions display maps, references to sights and points of interest, and logos of rental car companies and airlines.

o Hotel selection is supported by photos and detailed information on hotel facilities and services.

For more information on travel planning in the SAP system, see the SAP Library under Travel Management ® Travel Planning.

Optional Settings

Additional URL Parameters

Parameters

Description

Required

sap.xss.tra.TripNo=00000001

Number of the trip to be entered

No

sap.xss.tra.DateBeg=2005-03-31

Starting date of new trip (YYYY-MM-DD)

No

sap.xss.tra.SourcePersNo=0002222

Personnel number from which the expense report is to be copied

No

sap.xss.tra.Mode=Copy

The new expense report is to be copied from a trip specified through sap.xss.tra.TripNo

No

sap.xss.tra.ExitService=EMPLOYEE_TRAVEL_ALLMYTRIPS

Name of the service to be navigated to after leaving this service with Exit     

No

 

 

 

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