ASN Data

An advanced shipping notification (ASN) contains, for example, the delivery date and the items with the quantities being delivered. SAP Supply Network Collaboration (SAP SNC) displays the ASN data on the Web screens for ASN processing. The following tables provide an overview of the data in the ASN details:

Data on the ASN Header Tab Page
Field	Description
ASN Number	Alphanumerical character string that uniquely characterizes the ASN in SAP SNC. Note that SAP SNC allows an ASN number to be 35 characters long. However, an SAP back-end system can only process 16 characters. You must restrict the length of ASN numbers in SAP SNC to 16 characters in the following cases: You are looking for ASN numbers from SAP SNC in an SAP back-end system. You want to post goods receipts with reference to an ASN from SAP SNC.
Inbound Delivery Number	Number of the ASN in the customer's back-end system. This field is relevant for the Service Parts Management scenario (see Processing ASNs in Service Parts Management).
Delivery Date (ETA)	Time at which the delivery is to arrive at the ship-to location. If the ship-to location is the same as the customer location or if the ship-to location is not a location in SAP SNC, SAP SNC displays the delivery date in the time zone of the customer location.
Ship-From Location	Location of the supplier sending the delivery.
Customer Location	Location that ordered the products.
Ship-To Location	Location that receives the delivery.
Document Date	Date on which the supplier created the ASN. An entry in this field is optional.
Shipping Date	Date and time at which the delivery leaves the ship-from location.

Data on the Status Tab Page
Field	Description
ASN Status	Processing status of the ASN (see ASN Status).
Validation Status	Status of the ASN header. This status indicates whether the ASN header is valid or invalid according to validation.
Acceptance Status	This field is only relevant for the Service Parts Management scenarios. For more information, see External Validation.
TPOP Indicator	Indicator for an ASN in third-party order processing. In third-party order processing, the delivery does not go to the customer but directly to the customer's customer.
Inbound Delivery Status	Status of the inbound delivery in warehouse processing. This field is only relevant for the Service Parts Management scenarios (see Processing ASNs in Service Parts Management). The status can have the following values: In Yard indicates that the delivery has arrived at the customer. Unloaded indicates that the delivery has been unloaded. Putaway indicates that the delivery has been unloaded and put away.
Original System	System in which the ASN was created. This field is only relevant for the Service Parts Management scenarios (see Processing ASNs in Service Parts Management). In these scenarios, the customer back-end system is SAP ERP with activated service parts management. The following systems are possible: The External System (Supplier via EDI) value indicates that the supplier has created the ASN in his or her system and sent it by means of EDI to the customer back-end system. The Enterprise Resource Planning System (R/3) value indicates that the customer has created the ASN in the customer back-end system. The Warehouse Management System (WME) value indicates that the customer has created the ASN in SAP Extended Warehouse Management (SAP EWM). The Supply Network Collaboration (SNC) value indicates that the supplier has created the ASN manually in SAP SNC.
Split	Indicator for an ASN that belongs to a delivery that SAP EWM has split. ASNs that belong to a split delivery have the same ASN number but different internal ASN numbers.

Data on the Shipping Details Tab Page
Field	Description
Grouping ID	Key used by a third party to group ASNs.
Freight Inv. No.	Unique ID of the freight invoice. A freight invoice is the invoice for the certified transportation of goods from a supplier to the goods recipient, as specified in the bill of lading.
Carrier Party	A service agent who is exclusively responsible for transporting goods. On the Web user interface (Web UI), you can see the carrier number as it has been maintained in the business partner transaction.
Carrier (SCAC) ID	Standard Carrier Alpha Code for the carrier. The Standard Carrier Alpha Code is the recognized transportation company identification code used in the American National Standards Institute (ANSI) Accredited Standards Committee (ASC) X12 and United Nations EDIFACT approved electronic data interchange (EDI) transaction sets.
Means of Transport	The system uses the transportation duration of the means of transport specified here for scheduling.
Incoterm	The official rules of the International Chamber of Commerce (ICC) regarding how to define trade terms. The Incoterm field on the SAP SNC Web UI corresponds to the Incoterms Part 1 field in SAP ERP.
Incoterm Loc.	Location related to an Incoterm, that is, the location where goods are transferred. The Incoterm Location field on the SAP SNC Web UI corresponds to Incoterms Part 2 field in SAP ERP systems.
Total Gross Weight Total Net Weight Total Volume	Weight and volume data. You can either enter data manually, or the system calculates the data from handling unit data. For more information, see Calculation of Total Weight and Volume of an ASN. You can only transfer this ASN header data to an SAP back-end system if you use Discrete Industries and Mill Products (DIMP). A non-DIMP system determines the data from the item data.
Shipment Assignment	Specifies if an ASN is assigned to a shipment. For more information, see Shipment Assignment Status of ASNs.

Item Data
Field	Description
Supplier Cumulative Quantity	See Supplier Cumulative Quantity.
Customer Cumulative Quantity	See Customer Cumulative Quantity.
Purchasing Document Number	Number that identifies the purchasing document for which the supplier has created the ASN, for example, a purchase order.
Original Purchase Order Number	Number of the original purchase order. This field is only relevant to third-party order processing.
Original Purchase Order Item	Item number in the original purchase order.
Total Gross Weight, Total Net Weight	Weight data for the item. You can either enter data manually, or the system calculates the data from handling unit data. For more information, see Calculation of Total Weight and Volume of an ASN.
Customer Batch Number	A batch of a product that is batch-managed by the customer. The customer creates the batches for a product in the customer back-end system as part of purchase order data. The purchase order data from the customer back-end system, including the batch information, is transferred to SAP SNC and copied to the purchase order data in SAP SNC. If the purchase order contains a reference to an ASN, the batch information is also written into the Customer Batch Number field of the ASN. Customers can use the following inbound service interfaces to receive customer batch numbers from their back-end system in SAP SNC: DespatchedDeliveryNotification_In PurchaseOrderERPReplenishmentOrderCollaborationNotification_In ReplenishmentOrderNotification_In ProductActivityNotifaction_In
Supplier Batch Number	Batch of a finished product (primary product or co-product) that the supplier defined. The supplier can use his or her own batch numbers for a finished product instead of using the customer batch number. The supplier batch number allows a particular finished-product batch to be identified uniquely, for example, until the customer has determined a customer batch number for this batch in his or her ERP system. Suppliers can either enter the supplier batch number manually or send the supplier batch number from their own supplier back-end system to SAP SNC using the following inbound service interfaces in SAP SNC: DespatchedDeliveryNotification_In PurchaseOrderERPReplenishmentOrderCollaborationNotification_In ReplenishmentOrderNotification_In ProductActivityNotifaction_In

To use the following fields and the functions mentioned above, you must activate the business function Supply Network Collaboration 1 (SCM_SNC_GEN_1):

Shipment Assignment field
Supplier Batch Number field
Note that without the activation of the business function, the Customer Batch Number field is called Batch Number.
Calculation of total weights and volumes of an ASN
If you do not activate the business function Supply Network Collaboration 1 (SCM_SNC_GEN_1), you can only enter the weights and volumes of an ASN manually.

Unloading Point

The unloading point is only relevant in a scenario with an SAP back-end system if you use a DIMP system or, for the Service Parts Management scenario, SAP ERP with activated service parts management.

Note: The number of the unloading point has 20 characters in SAP SNC. If the number of the unloading point in an inbound message is longer than 20 characters, the system only uses the first 20 characters when mapping to the XML message.

Time Specifications

In SAP SNC, time specifications are shown referring to the following time zones:

Time data that refers to a location is shown in the time zone of the relevant location. Example: the shipping date/time in an ASN is displayed in the time zone of the ship-from location. The delivery date/time is displayed in the time zone of the customer location or of the ship-to location.
Time data that does not refer directly to a location or to a business partner is displayed in the time zone of the user that is logged on to the system. This includes, for example, the time at which the ASN was last updated.

Creation, Change, and Publication Time

In ASNs and purchase orders, there is a time of the last change and a creation time on the SAP SNC Web user interface (Web UI) at header level and in the administration details, as follows:

The creation and change times at header level are transferred to SAP SNC with the XML message. The dates show when the document was created or last changed in the back-end system.
The creation and change times in the administration details show when the document was created or saved in order document management (ODM).
The publication time in the administration details shows when the ASN was published last.

To be able to display the Last Published field, you must activate the business function Supply Network Collaboration 1 (SCM_SNC_GEN_1).