Definition of Carryforward Rules
Use
Using the definition of carryforward rules you can control and strongly differentiate as to how the commitments carryforward and budget carryforward are done in a new fiscal year for individual Funds Management account assignments.
Carryforward rules apply to a fund (and if necessary a functional area) and fiscal year. You describe the relationship between a sending element from the old fiscal year and a new receiving element of the new fiscal year. Doing this, you can realize the following requirements on the budget carryforward in which a partial carryforward of amounts (between 0% and 100%) is possible.
For each FM account assignment you can define to which FM account assignment the budget values should be carried forward to in the new fiscal year.
Surplus revenue that was achieved beyond budgeting revenues can be made available as expenditure budget in the new year using account assignment changes.
If in the past fiscal year the expenditures exceeded the budget (for example because of setting of the tolerance limits for availability control over 100%), you can carry this negative residual budget forward into the new fiscal year. The following year’s budget is then debited accordingly.
An account assignment change for the commitments carried forward is possible, but a sorting of the amounts to be carried over to several FM account assignments is not.
Prerequisites
The definition of the carryforward rules is based on the carryforward parameters.
The carryforward parameters must be created in Funds Management Customizing for your FM area and fiscal year in which you want to maintain the carryforward rules.
For further information, see
Definition of Carryforward Parameters.Features
Maintain Carryforward Rules Display Carryforward Rules Copy Carryforward RulesActivities
Generic rules:
You can generically define rules by fully masking formatting characters (*) of the specifications for the sending master data objects (for example, commitment item, funds center and fund) of the past year and the receiving ones. A rule defined like this is valid, for example, for all funds centers and/or for all commitment items and/or for all funds. Entries made generically in the receiver element mean that the FM account assignment is taken over from the sender.
For selection of generic entries, you can rank the objects commitment item, funds center, and fund in Customizing for Funds Management. For more information, see the documentation for Define ranking for selection of generic entries in the Implementation Guide (IMG).
Special rules:
You can, however, also define special rules for an FM account assignment; For example, you can determine for each sending element for the carry forward of residual budget, according to the chosen carryforward parameter, which portion (percentage) of the residual budget should be carried forward to which element in the new fiscal year. These special rules take precedence over generic rules that may exist.
If you have not entered any specific rules for individual FM account assignments, there must be at least one generic rule defined which can be applied by the system to these FM account assignments during carry forward. Otherwise no budget carryforward is carried out.
First define a generic rule based on a carryforward parameter that fulfills your needs. In doing so, you ensure that no FM account assignment will unwillingly be excluded from the carryforward.
If changes in your organizational structure or functional area should occur in the course of the fiscal year, define special rules for the corresponding funds centers and commitment items.
If you want to block a carryforward for an individual functional area completely, you must define a special rule for them and enter a percentage of 0%.