Integration with Asset Accounting
Use
You can integrate all the business transactions posted in Asset Accounting with Funds Management: When doing this, you can control for each transaction type which postings are budget relevant for you and which ones should only be updated statistically in Funds Management. "Actual" integration means that assigned values are recorded in Funds Management. When you are using actual integration, active availability control is also performed in Funds Management for asset acquisitions, transfers, various other transactions and document reversals, using the tolerance limits defined in the Customizing of Funds Management Government.
When you update statistically, no assigned values are generated and no check is made using active availability control. These values are displayed separately in the information system (statistical indicator).
If you use the component Request (PSM-FM-PO-RE), note the following:
Only asset acquisitions can be posted with requests, no asset retirements. If you assign an account to an asset in an
If you want to post asset retirements in your organization, you cannot use the acceptance request. You must post the asset retirements in Asset Accounting.
Using message control, you can prevent an acceptance request with account assignment being posted to an asset (transaction type asset acquisition). This means that you can prevent asset retirements being updated as credit memos in Asset Accounting. To do this, choose the following in the implementation guide Funds Management Government ® Basic Settings ® Change Message Control. Set the message 045 Credit Memo Updated in Asset Accounting as an error message in the application area FICUSTOM.
Prerequisites
General Prerequisites
For more information, see Prerequisites for Updating in Funds Management.
Actual update
To be able to use actual update, you must have flagged the transaction types relevant to Funds Management for the individual business transactions as budget relevant in Customizing of Funds Management.
For more information, go to the Funds Management Government IMG and choose Actual and Commitment Update/Integration ® Asset Accounting Integration ® Flag Transaction Types as Relevant to Budget.
Manual account assignment
If you want to enter the FM account assignment elements manually, when you make a posting, the field status variants for the G/L accounts in Asset Accounting must be maintained in the Customizing of Financial Accounting. Otherwise, the Commitment item, Funds center and, if applicable, Fund fields will not accept input in account assignment block. See Customizing Field Status for more information.
Account Assignment Derivation
If you want the FM account assignment to be derived from the assignment of FM account assignment elements of other account assignment objects (such as commitment item from G/L account or funds center from cost center), you must define these assignments in your account assignment derivation strategy. For more information, see Deriving Commitment Item from G/L Account and Deriving FM Account Assignment Elements from CO Account Assignments.
You can use fund and functional area as independent account assignment elements in Asset Accounting. There are no prerequisites in this case. You can find more information on this under Fund/Functional Area as Account Assignment Objects in Asset Accounting.
Activities
If Funds Management is active and the above preconditions are fulfilled, the account assignment fields for the commitment item, funds center, and fund are ready for input for Asset Accounting postings. If you do not enter the account assignment manually, the system derives and automatically enters the account assignment based on the settings and assignments you have made. The FM account assignment can also be derived automatically with automatic postings in Controlling (such as an order settlement for an asset).
If you have defined Controlling objects (cost element, order, WBS element) in the asset master record, you can use the standard derivation steps provided by SAP (function calls) to derive a temporary CO object from which the funds center is derived in a later derivation step. In this derivation step, you must define a derivation rule in which the funds center is derived from the CO object. SAP provides the following derivation steps for you to copy to your derivation strategy in Customizing of Funds Management Government:
To copy the standard steps for account assignment derivation that are provided by SAP to your derivation strategy, go to the Customizing of Funds Management Government and choose Master Data
® Assignments to Account Assignments from Other Components ® Select Derivation Rules.
In Asset Accounting, you can use fund and functional area as independent account assignment elements and define them in the asset master record, like the CO Objects, by activating them in Customizing. For more information on this topic, see the Implementation Guide of Funds Management Government, section Activate Account Assignment Elements under
The following
examples for transferring posting data from Asset Accounting show the options you have for controlling the transfer of posting data from Asset Accounting to Funds Management using the control parameter financial transaction and the indicator relevant to budget.For the information on making postings in Asset Accounting, see the documentation for Asset Accounting (FI-AA).