Example: Transferring Posting Data from Asset Accounting (SAP Library

Example: Transferring Posting Data from Asset Accounting

The examples in this section will show you how you can use the financial transaction control parameters and the Budget relevant flag to control the transfer of posting data from Asset Accounting to Funds Management. In the examples the entry is the commitment item assigned to the G/L account and its financial transaction with commitment item. <Financial transaction> abbreviated.

Purchase against Vendor

Posting lines:

1. Vendor

Commitment item 60

2. Asset

Commitment item 30

Transaction type 100 (budget relevant)

Updating in Funds Management.

Purchase with Automatic Offset Posting

Depending on the time when the budgetary control should take place, the following scenarios are possible:

FI Posting

Posting lines:

1. Vendor

Commitment item 60

2. Clearing account

Commitment item 50

Not updated in Funds Management.

AA Posting

Posting lines:

1. Asset

Commitment item 30

Transaction type 100 (budget relevant)

2. Clearing account

Commitment item 50

Note

You cannot use this scenario if you have activated payment selection enhanced function S200 for payment selection in Customizing.

FI Posting

Posting lines:

1. Vendor

Commitment item 60

2. Clearing account

Commitment item 30

Updating in Funds Management.

AA Posting

Posting lines:

1. Asset

Commitment item 30

Transaction type 100 (budget relevant)

2. Clearing account

Commitment item 30

Transfer postings

Posting lines:

1. Asset acquisition

Commitment item 30

Transaction type 330 (budget relevant)

2. Asset retirement

Commitment item 30

Transaction type 320 (budget relevant)

Retirement with Revenue with Customer

Posting lines:

1. Customer

Commitment item 60

2. Revenue

Commitment item 30

3. Revenue clearing

Commitment item 50

4. Loss

Commitment item 50

5. Asset

Commitment item 30

Transaction type 210 (not budget-relevant)

6. Value adjustments

Commitment item 30

Transaction type 290 (not budget-relevant)

Only the revenue item generates a "real" posting in Funds Management. The asset items are only updated statistically in Funds Management.

Retirement with Revenue but no Customer

FI Posting

Posting lines:

1. Customer

Commitment item 60

2. Revenue

Commitment item 30

The revenue item generates a posting in Funds Management.

AA Posting

Posting lines:

1. Asset

Commitment item 30

Transaction type 210 (not budget-relevant)

2. Clearing

Commitment item 30

Statistical update of asset item in Funds Management.

Note

Note that the commitment item with financial transaction 30 must be flagged as a statistical commitment item in the master record.

Retirement without Revenue

Posting lines:

1. Asset

Commitment item 30

Transaction type 200 (not budget-relevant)

2. Value adjustments

Commitment item 30

Transaction type 290 (not budget-relevant)

3. Losses from the retirement of assets

Commitment item 50

Statistical update of asset items in Funds Management.

Down Payment to Asset under Construction (AUC)

Posting lines:

1. Bank

Commitment item 90

2. Vendor (SGL)

Commitment item 30

3. Asset

Commitment item 50

Transaction type 180 (not budget-relevant)

4. Clearing

Commitment item 50

The vendor item generates a posting in Funds Management. When you later enter a down payment clearing, a credit is generated automatically.

Posting lines:

1. Vendor

Commitment item 60

2. Vendor (SGL)

Commitment item 30

3. Asset

Commitment item 50

Transaction type 181 (not budget-relevant)

4. Clearing

Commitment item 50

Activation of Assets under Construction

Posting lines:

1. Asset under constuction

Commitment item 30

Transaction type 345 (budget relevant)

2. Asset

Commitment item 30

Transaction type 346 (budget relevant)

Depreciation (statistical update)

Posting lines:

1. Depreciation to tangible assets

Commitment item 30

2. Value adjustments

Commitment item 50

Transaction type 501 (not budget-relevant)

Statistical update in Funds Management.

Note

You cannot use this scenario if you have activated payment selection enhanced function S200 for payment selection in Customizing.

Note that the commitment item with financial transaction 30 must be flagged as a statistical commitment item in the master record.

Depreciation (statistical update)

Posting lines:

1. Depreciation to tangible assets

Commitment item 50

2. Value adjustments

Commitment item 50

Transaction type 501 (not budget-relevant)

Not updated in Funds Management.

Recommendation

SAP recommends this setting if depreciation should not go to Funds Management.

Posting lines:
1. Vendor	Commitment item 60
2. Asset	Commitment item 30	Transaction type 100 (budget relevant)

Posting lines:
1. Asset	Commitment item 30	Transaction type 100 (budget relevant)
2. Clearing account	Commitment item 50

Posting lines:
1. Asset acquisition	Commitment item 30	Transaction type 330 (budget relevant)
2. Asset retirement	Commitment item 30	Transaction type 320 (budget relevant)

Posting lines:
1. Customer	Commitment item 60
2. Revenue	Commitment item 30
3. Revenue clearing	Commitment item 50
4. Loss	Commitment item 50
5. Asset	Commitment item 30	Transaction type 210 (not budget-relevant)
6. Value adjustments	Commitment item 30	Transaction type 290 (not budget-relevant)

Posting lines:
1. Asset	Commitment item 30	Transaction type 200 (not budget-relevant)
2. Value adjustments	Commitment item 30	Transaction type 290 (not budget-relevant)
3. Losses from the retirement of assets	Commitment item 50

Posting lines:
1. Bank	Commitment item 90
2. Vendor (SGL)	Commitment item 30
3. Asset	Commitment item 50	Transaction type 180 (not budget-relevant)
4. Clearing	Commitment item 50

Posting lines:
1. Asset under constuction	Commitment item 30	Transaction type 345 (budget relevant)
2. Asset	Commitment item 30	Transaction type 346 (budget relevant)

Posting lines:
1. Depreciation to tangible assets	Commitment item 30
2. Value adjustments	Commitment item 50	Transaction type 501 (not budget-relevant)