Charges (SAP Library - Loans Management (FS-CML))

Charges

Use

You use this function to enter complex business operations (such as dunning and processing charges) that also involve derived flows (for example, rate gains or accrual/deferral flows) or incidental costs (for example, taxes). A business operation can comprise one or several flow records.

See the documentation for Business Operations

Prerequisites

You define the flow types you can use here in Customizing for Loans by choosing Define Condition Groups ® Assign Flow Types to Cond. Groups per Application.

Procedure

Choose Position Management ® Business Operations ® Workplace for Business Operations ® Charges.. For more information about using the Workplace for Business Operations, see the documentation for Business Operations.

The Enter Charges as Business Operation: Edit screen appears, which contains header data and two tables.

The general loan master data appears at the top of the screen (header data).

You also see the values for the available capital and the value-dated capital as at the specified key date. No changes can be made to this data.

You create the business operations in the first table by choosing Create Bus. Operation. Enter a Name for the business operation. You can define the text that is to be transferred to the screen Additional Posting Data either manually or using F4 help. At this point, you can still change the default text. Once the posting has been executed, the text appears on the FI document header.

Note

In Customizing you can define the posting explanation for each company code under define company code specific texts.

Once you have filled the second table (described in step c.), you save, activate or post the business operation. The system automatically displays the status and the entry or change details. No changes can be made here.

Note

The system only displays the business operations with the statuses entered or activated. However, you can view all business operations that have been posted, deleted or reversed by choosing Display all bus. operations.

Select a business operation. To display the individual flows for a business operation in the second table, choose Choose business operation.

If the business operation has the status entered or activated, you have the option of deleting it.

The Flows for business operation table contains the input fields for creating the flow records or planned records:

Flow type (required entry)

Certain flow types have an impact on the capital. For example, an unscheduled repayment reduces the capital, while a processing charge does not.

Settlement amount (required entry)

Enter the settlement amount. The system displays the position currency. If the loan currency is identical to the company code currency, the two amounts displayed are the same. If the company code currency differs from the currency of the loan, the system expresses the settlement amount in the currency of the company code (local currency).

The default entry for the Payment Date is the current date. You can overwrite it if necessary. If you do not make any entries for the Due Date or Calculation Date, the system automatically fills these fields with the due date.

Note

However, if you change the payment date for a flow in entered status, the system does not copy the new date to the due date and calculation date. You must make any changes manually.

In the Inc. Pmnt field you can specify whether the system should generate the incoming payment when posting is executed. In the case of an employee loan, this method can be used to offset a repayment directly against the employee’s salary, since there are no real incoming payments in this case.

In the Partner field, you can enter an alternative payer/payee for the credit flows.
In the Posting Control Key Field you can determine whether the charges can be posted manually or automatically.

In the Bank Details ID field you specify which set of bank details should be used for the partner.
You can only enter data in the Exchange Rate field if the loan is a foreign currency loan.
You can also enter the Payment Method to be used for making the payment. You must always enter a payment method if the payer/payee is not the main loan partner.

You can assign various data to the posting, such as a Payment Block, Dunning Block, Dunning Area or a reference Allocation for the line item. This information is transferred to FI when the flow is posted.
The Pmnt Activity indicator controls whether the flow is posted to a customer account or a G/L account.
The system also displays an explanatory Text for the document item. You can define these texts in Customizing in the IMG activity Default Values for Document Item Text. If you wish, you can change this text, which then appears on the FI document when you post the flows.
Using the Posting Control Key indicator you set whether the charges can be posted manually or automatically. If you change the indicator for a flow, this posting control key is then set in all of the charge flows for this business operation automatically.

Detail Screen

You can also branch to a detail screen for the flow: An overview of all fields belonging to this flow are displayed here. Select a flow record and choose Choose Flow Record. The Enter Charges as Business Operation: Edit screen appears. Once the business operation has been activated or posted, you can no longer make changes. The system merely displays the data. By contrast, if the business operation has status entered, you can still make changes or enter additional data.

In addition the system displays the text for the line item that is defined in the text field in the table Flows for Business Operation in the screen Enter Charges as Business Operation: Edit. If you wish, you can change this text, which then appears on the FI document when you post the flows.

In the Partner area you can change the principle loan partner data, which is defined by default, using Change Partner. Using Assign New Partner you can assign a partner that already exists in the system as the payer for credit flows or create a new partner as the payer. You can enter or change the partner bank category and the payment method.

Caution

You can only assign a partner or create a new partner using Assign New Partner for Credit flows.

For customer loans you can enter the payment data (name and address of the business partner and the bank data) for credit flows directly using Alternative payer even if the alternative payer does not yet exist in the system, meaning it is not necessary to create the alternative payer as a new partner. The payment data is automatically stored in FI Customer as individual payee in the document during posting to customer account. The function Alternative payer offers the following options:

Alternative payee

You can define a different payee. This payee does not already have to exist in the system. If legal fees arise, for example, you can enter the notary as an alternative payee. The fees entered can then be transferred to this payee. The system posts the flow via the principal loan partner’s customer account and disburses the flow to the payee via the payment program.

Alternative payer

You can define a different payee. This payee does not already have to exist in the system. The system posts the flow via the principle loan partner’s customer account and, if necessary, the payment can be made by direct debit via the payment program.

Note

In Customizing select the field Payment to third party for the relevant flow types by choosing define flow types. You must do this to enable the system to make payments to, and receive payments from alternative payer(s)/payees(s). You must leave the field generate incoming payment immediately empty

You can display the following entry sections in the Alternative payer/ee dialog box.

In the name and address of the business partner area you have to enter the name and address of the recipient/payer. You can also enter further details such as the street or region.
In the bank details area you have to store the bank country, the bank identification number and the bank account of the recipient/payer. To access the bank data, choose Display bank. From there, you can also branch to the Change documents and the Administrative information.

Note

You can enter the payment method (individual payment) in Customizing by choosing company code dependent settings for the product type.

In the tax area you have the option of storing the alternative payee/payer’s tax numbers, which are to be used for forwarding information to the tax authorities.

By choosing delete alternative payer you go back to the detail screen without creating an alternative payer. To delete the data for an alternative payee and enter different data, choose Delete field contents.

You can use the Next flow function to navigate between the detail screens for the individual flows in a business operation.
To display the data on when data for a business operation was created or changed, choose User data… .

Additional Functions

If you have entered a flow type that is relevant for accrual/deferral, a dialog box appears, in which you must enter the relevant time period for the flow.

You can also call up this calculation dialog box by choosing Calculation bases. This function provides a financial mathematics calculation utility. It enables you to calculate the relevant amount from a base amount and a predefined interest rate. You can either calculate the absolute interest on the base amount or restrict the calculation to a certain period. You can specify the Interest calculation method, the Calendar rule, the calculation dates (Calculation from, Calculation to) and the Month-end indicator.

At the bottom of the dialog box, the system displays the Value-dated capital, Commitment capital, Effective capital and Disbursement obligation as proposals for the base amount. To use one of these values, double-click on the corresponding amount field.

You can calculate a new flow on the basis of an existing flow (for example charges for the unscheduled repayment or taxes). Select the relevant flow and choose Percentage surcharge. The system generates a new flow record. You can change this default value. To make the necessary settings in Customizing for Loans, choose Define Tax Rates.

3. Once you have entered the data you can save, activate or post the business operation.

Note

Depending on the posting control key, you can also post the business operation automtaically using the Post Planned Records function.

From the Enter Charges as Business Operation: Edit screen you can also branch to the following functions:

By choosing Simulate cash flow you can include simulated records (flows that have been entered but not activated) in the cash flow calculation (displayed as 'S' records). All the business operations entered in the upper table are incorporated in the simulated cash flow.

You can call up additional data for the contract by choosing Display contract.

Note

For more information, see Creating a Mortgage Loan Contract.

You can also branch to the Account statement to see the balance for the contract.

To display the open items, choose Display Open Items.

You can also branch to the loan document after selecting a document item. In the same way, by double-clicking on a document item, you can branch to the FI posting document.

You use the Correspondence function to generate letters.