Combined Payroll Outsourcing
Process 
Purpose
The Combined Payroll Process allows you to update master data during a pay period and to export these changes. Not all IDoc segments can be exported in this mini-master version. The mini master uses fewer segments than the master data version. The mini-master data contains those IDoc segments which allow you to perform mid-pay-period processing on the Outsourcer's system (such as bonus runs).
You can process the Mini-Master Export multiple times during a pay period. It picks up all the changes you made since you processed the last export. The Mini-Master Export option prepares the export file to send to the third-party payroll service provider.
Once the IDoc is created, you assign the export IDoc to the appropriate service port for transport to the payroll server on which the third-party payroll service provider's software resides.
The Gross Payroll export uses pay related data only and provides the data as calculated by the Payroll driver.
The Combined Payroll exports the benefit infotype changes that occur during a pay period with the payroll driver. This way, the Outsourcers can process the benefit changes along with the corresponding deductions.
When you run the Combined Payroll option for outsourcing, you need only select the Combined Payroll Export option. Doing so creates the gross payroll file, called IDoc, and automatically runs the Mini-Master Data Export. This procedure prepares the export IDoc to send to the third-party payroll service provider. It also allows you to assign the export IDoc to the appropriate service port for transport to the payroll server on which the payroll software resides.
After you have run the Combined Payroll option, if you try to run the Mini-Master Data Export option, it runs for the next payroll period.
Prerequisites
Make sure that all required information has been configured. You must establish:
· Tax authorities
· Payroll areas
· Calendars associated with each payroll area
· Wage types
· Deduction frequencies
· Payroll control records for each payroll area
Make sure that you run the gross payroll schema before you run the outsourcing options.
Process Flow
Normal payroll run
1. Run the gross payroll process from the Payroll menu using the appropriate schema.
2. Review the payroll results to ensure that the gross payroll process ran without errors.
If the payroll
results show errors, correct the errors and repeat steps 1 through 3.
- OR -
If the payroll results are error free, continue with step 4.
3. Run this process from the Human Resources ® Payroll ®Outsourcing ® Export ® Combined Payroll Export menu. In order to produce the outsourcing IDoc, you must use each available option in the Export menu in the following order for each option.
· Run the Combined Payroll Export option.
· Run the Display IDocs option.
· Run the Process Outbound IDocs option.
Process Flow
Interim Mini-Master
Run this process from the Human Resources ® Payroll ®Outsourcing ® Export ® Mini-Master Export menu. In order to produce the outsourcing IDoc, you must use each available option in the Export menu in the following order for each option.
· Run the Mini-Master Export option.
· Run the Display IDocs option.
· Run the Process Outbound IDocs option.
Result
You have completed the outsourcing payroll process.
See also:
Importing Payroll Results Process
Comparing SAP Data with Third-Party Data
