Report Import: Process (SAP Library - EH&S Environment, Health & Safety)

Report Import: Process

Purpose

Report import in the SAP component Product Safety enables you to import inbound documents (IBD) into the SAP System.

In this way, you can import material safety data sheets from the Dok-X document management system. Dok-X is a product of the company TechniDATA GmbH.

Note

You can create further interfaces by copying the Dok-X function module and tailoring it to suit your requirements in the IMG activity Manage User Exits in Customizing for Product Safety.

In theory, all document formats can be imported, provided the format has been set up in Customizing for the Document Management System (DMS). An additional key file contains a reference to the file name of the document. This can have the extension *.PDF, for example, or another format.

Note

After importing, the display in the report information system functions only if the corresponding display program is installed for the document type.

For printing and shipping, you must ensure that the generation server can convert the relevant format into Postscript.

Prerequisites

See the Prerequisites section under Import: Process.

You have specified the settings in Interfaces ® Import and Export in Customizing for Product Safety.
You must have the required authorizations and the relevant write authorization.

A key file for the inbound report file must exist via which the SAP System can determine the corresponding specification, the language, and the generation variant. The import date is used as the key date.

Example

Example of a key file:

	Explanations
CPN=DUPONT	Company name
DTY=SDB	Document type (MSDS for Dok-X import)
PRN=LITHIUM POLYSILICATE	Product name
EDN=00001513	Document number (for example, from Dok-X)
CTY=GB	Country
LAC=E	Language key
STA=V	Status
DAT=19.03.1996	Validity date (corresponds to the import date)
SYN=CHE - LITHIUM POLYSILICATE	Synonym name (evaluated depending on the exchange profile)
SYN_1=LITHIUM POLYSILICATE	Synonym name 2
FNA=30.PDF	File name (the extension ".PDF" is part of the name)
FFT=PDF	File type

Note

The generation variant is determined from the details on the country and the report category that are entered in Customizing for Product Safety. See the IMG activity Condition Schemas for RGV Selection.

Process Flow

You use the Check directory function to carry out the pre-import.

The SAP System determines the scope of the import.
The SAP System assigns an SAP specification, a language, and a generation variant to each report.

You use an exchange profile to specify which identifiers from the key file *.KEY are to be used to assign an SAP specification to a report.

Note

The *.KEY file is supplied by the Dok-X system and contains all key information for the report. The actual report is a *.PDF file and is also provided by the Dok-X system.

Check the check log generated by the SAP System for pre-import.

Execute the import. See Importing Dok-X MSDS Reports.

Result

After the reports have been imported to report management, you can display the key information in the *.KEY file for an inbound document.

To do this, choose This graphic is explained in the accompanying text Report in the Product Safety screen and enter IBD_MSDS as the report type as well as your other selection criteria.

Choose This graphic is explained in the accompanying text and then .

The report tree appears. Select the report using the This graphic is explained in the accompanying text icon and choose .

If you have imported a Dok-X MSDS report into the SAP System and a report already exists in the SAP System for this generation variant, language, and specification, the following scenarios can occur:

Initial Situation in SAP System	Result
Report has the status Released	The Dok-X MSDS report is created in the SAP System.
Report does not yet have the status Released	The imported Dok-X MSDS report replaces the existing report in the SAP System.

Note

After the Dok-X report is imported, it has the initial status that you specified in the generation variant.