Phrase Import (SAP Library - EH&S Environment, Health & Safety)

Phrase Import

Use

You use this function to import the following data into the SAP System:

Phrase library
Phrase groups
Phrases
Phrase references
Assignments to phrase sets

You can import individual languages. In addition, you can use engineering change management for importing phrases.

Features

When importing phrases, you can use the following functions:

File Check

The SAP System checks whether the data can be transferred correctly from the transfer file and determines the phrases to be changed and created (see File Check During Phrase Import).

A log is created for checking the file and you use the file to ascertain any errors made. The SAP System compares the phrase key and the phrase text between the transfer file and the SAP System.

Result of Comparison	Import Behavior
A phrase key in the transfer file was not found in the SAP System.	The phrase is created on import with all languages specified.
Phrase key and phrase text are identical.	The phrase is not imported.
The phrase key is identical but the phrase text is different in the languages to be imported.	You can use the transfer parameters to control whether the phrase should be imported with or without engineering change management.

Control

You can use the transfer parameters to determine:

Whether the phrase references are transferred

Note

Phrase references are created even when the phrases themselves are not contained in the respective phrase library. However, the phrase library must have been entered in Customizing for Product Safety.

Whether the assignments from phrases to phrase sets should be transferred

Note

If the import file contains assignments to phrase sets when importing a passive phrase library, these assignments are not imported for the passive phrase library. If, however, phrase references exist for the active phrase library (for example, by merging the passive library into the active phrase library) and the Assignment to phrase set indicator is set, the specified phrase set is assigned to the active phrase to which the passive phrase is assigned.

Whether you want to import phrases using engineering change management:

Initial Situation	Result
You want to import with change numbers	The imported phrase is valid from the date of the change number. This is valid for newly created and changed phrases. The change date refers to: Phrase header Phrase text Phrase references Assignments to phrase sets
You want to import without change numbers	The imported phrase replaces the existing phrase in all languages for which the import is to be carried out. The following are also replaced: Phrase references Assignments to phrase sets

If you want to carry out a full import:

In this case, the old phrase library together with all phrase groups in the SAP System is deleted before import.

Data Import

The data is transferred in the background using the direct-input procedure. The SAP System creates an import log for this.

Where the Error Occurred	Result
In the phrase library or its description	The entire library is not imported.
In the phrase group or its description	The entire group with all assigned phrases is not imported.
In the phrase (phrase header, phrase text, phrase reference)	This one phrase is not imported.

All phrase changes that occurred during phrase import are logged using engineering change management. You can call the logs in phrase management (see Engineering Change Management for Phrases).

You can display changes made with change numbers in the Phrase History.

Activities

Importing Phrases