Setting Up and Maintaining ESS Users (SAP Library

Setting Up and Maintaining ESS Users

Purpose

For the employees of your company to be able to use Employee Self-Service:

Each employee must be linked to a user
Each user must be linked to a role

The role provides your employees with the system authorizations they require. These ensure that the employees can:

Access the services
Display data
Maintain their own data

Prerequisites

The Central User Administration (CUA) must be active. On the Set Up and Maintain ESS Users (Start) screen in transaction HRUSER, the Central User Administration group box displays whether CUA is active.

The participating systems must be defined in Central User Administration for the distribution to work correctly.

Note

If Central User Administration is not active, a special procedure applies. For information on this, see: Set Up and Maintain ESS Users Without Central User Administration.

You are familiar with the role concept.

The composite role Employee Self-Service (SAP_WP_EMPLOYEE) is located on the mySAP.com Workplace System.

You have copied the role SAP_WP_EMPLOYEE and changed it to fit your requirements if necessary. You work on your copy.

Roles for Employee Self-Service

The composite role Employee Self-Service (SAP_WP_EMPLOYEE) contains all international and country-specific single roles provided for Employee Self-Service.

For more information, see the role documentation in the SAP Library.

Process Flow

From the HR system, perform the following steps on the mySAP.com Workplace System using transaction HRUSER:

Choose the composite role (copy) and the necessary attributes.

Select the employees who are to have authorization for Employee Self-Service.

Create and assign users as required and assign the composite role.

Note

You can find Transaction HRUSER in the implementation guide (IMG) under Personnel Management ® Employee Self-Service ® General Settings for ESS ® Create SAP Users for ESS.

The user assignments and role assignments are automatically distributed from the mySAP.com Workplace System to all participating systems.
From the HR system, use transaction HRUSER to correct the users and assignments on the mySAP.com Workplace System.

Result

Your employees have:

A user, that is, each employee is linked to a user via the Communication infotype (0105).

A menu (located on the mySAP.com Workplace System)

All authorizations required for Employee Self-Service (located in the component systems, such as the HR system)