Select Employees (SAP Library - Employee Self-Service)

Select Employees

Use

You specify which employees you want to assign authorization for Employee Self-Service to. If you do not want to allow all employees to use ESS, you can select a specific department or employees assigned to a specific employee group.

When starting a pilot project, you are advised to select a small number of employees first before applying the project to your entire enterprise.

You can also exclude specific employee groups, such as inactive employees or retirees.

Prerequisites

You have decided which employees in your company are to use Employee Self-Service.

You are on the Set Up and Maintain ESS Users (Start) screen in transaction HRUSER.

Preselect Employees Using Organizational Assignment

If necessary, you can first restrict the group of relevant employees using the organizational assignment criterion.

Choose Preselect employees via organizational assignment in the User/Authorization Assignment group box.

The Choose Personnel Numbers Using Organizational Assignment screen appears.

Enter the relevant search criteria, and choose .

The Choose Personnel Numbers Using Employee Master screen appears. Now you can use the employee master data to choose the employees that you want from the preselected employees.

Select Employees Using Employee Master Data

If you have not preselected the employees by organizational assignment, choose This graphic is explained in the accompanying text

Select employees using employee master in the User/Authorization Assignment group box.

The Choose Personnel Numbers Using Employee Master screen appears.

Enter the relevant search criteria.

The decision on whether you want to select All employees, Employees with users, or Employees without users depends on which employees you want to assign authorization for Employee Self-Service to.

If there are employees who are already linked to a user, you can use these users and only have to assign the role to them. Choose Employees with users.
To maintain authorization for employees that are not assigned to a user, choose Employees without users.
Alternatively, you can choose All Employees.

Choose .

Result

This takes you to the Set Up and Maintain ESS Users (Overview) screen. You have selected a group of employees for whom you are now going to maintain ESS users.

From this point you can start creating users, assigning users, and assigning roles.