Payment Matching Prerequisites (SAP Library

Payment Matching Prerequisites

The Financial Accounting and Funds Management data can only match on payment matching if the following conditions are fulfilled. Otherwise, variances will occur which the program will display accordingly.

Customizing Settings

You have to use the payment selection enhanced function.

The fiscal year variants of all company codes have to match the fiscal year variant of your FM area. This means that you can only use one fiscal year variant throughout the whole system.

The company code currency must match the FM area currency

You must have defined in the active Update Profile that your are working on a payment basis and that payments are updated with the posting date.

The time period for the reduction of purchase order commitments must be the invoice receipt or the goods receipt and invoice receipt. You enter this setting in the Funds Management Customizing work step Enter Other Settings.

During budget transfers, you must take the following into account: If it is determined in the Customizing of Funds Management that the Value Added Tax is gross, then you must choose Backdated Tax Calculation when executing the program SAPF181, which distributes the cash discount expenses when paying an invoice. If the value added tax is "separate", you may not set this indicator.

For more information about program SAPF181, refer to the program documentation and Transferring Payments.

Assigning G/L account commitment item with correct financial transaction

G/L account	Commitment with financial transaction
Bank and check clearing accounts	90 or 80
Clearing accounts for cross- company code and so cross-FM area transactions	50
In the reconciliation account for the down-payment settlement	30
Bank accounts	90

Note

All postings that lead to a change in monetary holdings must be transferred into Funds Management. If these postings are not budget-relevant they still must be updated statistically. You have to assign a commitment item to the G/L accounts with the financial transaction 30 and mark the commitment item as Statistical in the master record. Alternatively, you can use the User exit SAPLFMFA (enhancement SAPLFMFA, component EXIT_SAPLFMFA_001, development class FMFS, transaction CMOD) for the statistical update.

If you use the financial transaction 50, you should check if commitment items with the financial transaction are addressed for postings leading to a change in monetary holdings. If this is the case you should use statistical commitment items with financial transaction 30 instead.

Integration of FM with Other Components in the R/3 System

Integration with Materials Management

It must be defined in Customizing of Funds Management Government, in step Make Other Settings for the updating of the goods receipt/invoice receipt, that both the goods receipt and the invoice receipt are to be updated (Indicator GR and IR), or that the redemption of purchase order commitments occurs at the time of the invoice receipt (indicator MM invoice receipt).

Integration with Travel Management

Depending on whether the trip costs advances are budget-relevant or not, you have to choose the following settings:

Advance payments are not budget relevant

A commitment item with financial transaction 30 has to be assigned to the account "Trips cost advance".

Advance payment is budget relevant and is to be displayed as payment

A commitment item with financial transaction 30 has to be assigned to the account "Trips cost advance". In the clearing account for the employee a commitment item with financial transaction 90 has to be defined.

Integration with Payroll Accounting

Commitment items with financial transaction 30 must be assigned to the accounts relevant to payroll accounting. In the clearing accounts for the employee a commitment item with financial transaction 90 has to be defined.

User Activities

You may not carry out the following postings in Financial Accounting:

Residual items without invoice reference

Postings in which commitment items with financial transaction 30, 60 and 90 are posted into a document, whereby the amount of the 30th commitment item is bigger than the amount of the 90th commitment item.

Note

Note take care to avoid debit-side and credit-side transfer postings, as the processing of complex transfer posting documents can seriously affect the performance of the payment selection.

Preparing the Payment Matching

If you do not activate the payment matching immediately on production startup but want to activate it later, then different scenarios are feasible, which also require a different procedure. For more information, read Correct Data for Payment Matching.