You can enter an invoice (or a credit memo) without posting it and simply "park" it.

To park an invoice or a credit memo, you enter the data in the system and save it in a document. The system does not, however, make any postings.

A parked document can be changed as often as you like. When data is added or changed, the changes are noted by the system. When no further changes are required, you can then post the parked document. Only then does the system carry out the normal account movements and make the necessary updates.

The preliminary posting function can be of great advantage if:

• You are interrupted when entering an invoice. You can park the document and continue processing it later on. This saves you time having to enter the data twice.
• You wish to clear up some questions before you post an invoice. You can park the document and continue processing it later on.
• You wish to split the Invoice Verification process. One employee can, for example, park an invoice without checking it, while another carries out the actual checks and posts the document after making any necessary corrections.

You can park invoices that reference both purchase orders and goods receipts as well as invoices with no reference in the system.

Preliminary posting comprises the following four functions: