Entering content frameProcedure documentation Entering Count Results for Physical Inventory Locate the document in its SAP Library structure

Use

You can enter count results for HU physical inventory documents to store in the system the actual quantities counted during the inventory for the relevant physical inventory documents. When entering count results, you must enter for each handling unit whether the handling unit actually exists. For the material items contained in the handling unit, enter the found quantity of the material. If the material should be serialized, you must enter the counted serial numbers. The system does not allow you to enter serial numbers that are not contained in the handling unit. You can only change serial number data using the standard dialogs (to do this you must first delete the handling unit from the physical inventory, see also: Editing the Physical Inventory).

Prerequisites

You must have created a physical inventory using the Create Physical Inventory function.

Procedure

  1. From the SAP menu, select Logistics ® Central Functions ® Handling Unit Management ® Physical Inventory ® Enter Quantities Counted.
  2. In the Invent. area, enter the Inventory Document or the Physical Inventory.
  3. Flag the relevant handling units as existent or non-existent.

If the handling unit exists, you can enter the exact number of the materials found into the individual items.

You can find the following additional functions in the separate overviews:

In the overview of all the highest-level handling units you can select the Pass On Count to Item function. In this case, the count result for the highest-level handling unit is passed on to the items for all selected handling units. If you have reported a highest-level handling unit as being existent, then all lower-level handling units also receive this indicator, and the quantity counted for the material items is set to the quantity found in the handling unit. This function is designed for handling units for which no physical counts or changes can be made, because the handling unit is vacuum-packed, for example. If you have reported the handling unit as being non-existent, then at material level this is the same as a zero count.

A consistency check is performed in this function. Here the system checks that when you enter a quantity at material level, the handling unit which contains the material also exists, as there must be no unpacked stock. The system also checks whether all inventory document items were counted, or whether, for example, a handling unit was reported as being existent but no entries were made for the material item.

In the overviews All Items and Handling Unit Details, you can select the Enter Serial Numbers function. For serialized materials, the quantity field for entering the quantity counted is not ready for input. Therefore, you must enter the counted serial numbers by selecting the item and choosing Enter Serial Numbers.
  1. Save your entries.

Note

The inventory count can also be performed using the function module HUINV_DOCUMENT_COUNTING. You can use this function module to program your own count transaction, or you can use it as an interface to another system.

Result

The physical inventory items were counted.

 

 

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