Scenario 1: Integration with Human Resources (SAP Library

Scenario 1: Integration with Human Resources

Use

You use this scenario:

If it is not necessary for your organization to use the HR Funds and Position Management component to construct personnel commitments, but only want the expenses from the payroll to be assigned to the individual areas of responsibility (funds centers) and, if required, funds in Funds Management.

If the FM account assignments are to be derived from the CO account assignments and/or other assignments in payroll

Prerequisites

For information on which main prerequisites must be fulfilled for personnel expenses updating in Funds Management, see Prerequisites for Updating in Funds Management

If you want to use this scenario, you must make sure that in the payroll the FM account assignments can be derived without fault from other account assignments - either from the assignment of FM account assignments to CO account assignments or from other assignments.

Derivation of FM account assignment from CO account assignments

The master data structure of Funds Management and the master data structure in Controlling must correspond in your organizational structure. This means that the structures of cost centers, internal orders and WBS elements must correspond N:1 or 1:1 to the structure of funds centers and funds so that the funds centers and funds can always be derived from the CO account assignments.

The Assignments of FM Account Assignment to CO Account Assignment must be maintained. Take into account that you can make assignments to cost centers, orders, and WBS elements dependent on cost elements. For more information, read Assigning Funds Centers to Cost Centers. In addition and as a rule, the Prerequisites for the Integration of Cost and Project Controlling apply. Derivation of FM account assignments from other assignments

See FM Account Assignment Logic for more information about the options you have to derive FM account assignments from other FM account assignments.

Take into account that no date may be defined in the Customizing of Funds Management in step Define date for the Integration of HR (Human Resources) because Scenario 2 would otherwise be activated.

If scenario 1 is active for your company code, the message "Item &: Funds center was transferred from default value" will appear during the maintenance of Infotypes in Personnel Administration when defining the cost center . You can turn this warning off in Funds Management Customizing. To do so, choose in Customizing Basic Settings ® Change Message Control.

If you want to change the scenario after production startup, you should be aware of the fact that these changes have extensive Matching Activities as a consequence.

Features

Posting Payroll Accounting

In the settlement posting, FM account assignments are determined according to the Account Assignment Logic.

The commitment items are derived either from the G/L account or if necessary from the cost element.

The funds centers and funds are determined according the account assignment logic. If a funds center is defined in the commitment item determined from the G/L account or the cost element and there is a fund in the funds center derived in this manner, they are posted to. Otherwise, the funds center and fund are derived from the CO account assignments defined in the corresponding infotypes in the employee master data. (Organizational assignment (0001), Cost distribution (0027) and if necessary the infotypes for the individual assignment of wage elements (0014, 0015, 2001, 2002, 2003, 2004, 2005, 2010).

Because no FM account assignments are defined in the HR master record in this scenario, the HR settlement document only contains the CO account assignments and no FM account assignments.

Prior to the settlement, the exact time period is determined for which scenario the employee will take part in from company code defined in infotype 0001.

An employee, however, can take part in scenario 1 and Scenario 2 during the distribution of expenses (infotype 0027) if you are using different scenarios for the integration of HR in different company codes. This is possible because you can define the CO account assignments (for scenario 1) and the FM account assignments (for scenario 2) in separate lines in infotype 0027. Each line belongs to a company code. These company codes can deviate form the company code of the person in infotype 0001; they must however be assigned to the same FM area. An FM account assignment is then derived from the CO account assignment for the company code in which scenario 1 is active. The FM account assignment defined in infotype 0027 is then posted to for the company code in which scenario 2 is active.

Posting personnel cost advances

Depending on whether the employee advances are budget relevant for you, you can process employee advances posted through a clearing account in two ways:

Advances are not budget relevant and should not be displayed in the Funds Management budget. In this case you must define a commitment item in the advance account with the financial transaction 60 and the item category 3.

Advances are budget relevant: In this case you must define a commitment item in the advance account with the financial transaction 30 and the item category 3. Apart from this, you must define a dummy funds center in the master record of this commitment item.

You can find more information about the infotype in the HR Infotypes and Organization Management documentation.