Performing Activity Allocation for Instructor Function 

Use

This report lets you allocate costs incurred for instructor function internally. During activity allocation for instructor function, the cost center of the business event cost object (receiving cost center) is debited and the instructor's cost center (sender cost center) is credited.

Prerequisites

Procedure I (from the dynamic Business Event menu)

  1. Select the business event date for which you want to allocate instructor function costs internally.
  2. Choose Business events ® Activity allocation ® Instructor function.
  3. Proceed to step 9 of Procedure II.

Procedure II (from the SAP Standard Menu)

  1. On the SAP Easy Access screen, in the SAP Standard Menu choose Human Resources ® Training and Events ® Business Events ® Activity Allocation ® Instructor Function.
  2. Specify whether you want to start the program with a business event, event type or event group by selecting the relevant option. Alternatively, select the object type to which the instructor is assigned (e.g. person). The system offers all object types for selection that are assigned to individual persons.
  3. Enter the relevant object ID according to your selection above. You can enter a search string to find the ID.

    4. You may also make a multiple selection and specify a number of instructors for allocation.

  4. Enter the reporting period.
  5. Specify whether the list output should contain not yet allocated, already allocated or all instructors of the event.

    6. This entry is only required if you selected a business event group, type, or event in step 2.

  6. If required, change the document date (output date of original document). The default date proposed by the system is the current date.
  7. If required, change the Posting date. Default is the start date of the business event.

    8. If you select the parameter Selection screen, you access a more detailed report selection screen for activity allocation. For instance, you can search for objects in a certain status (active, planned etc.). However, as a rule, it is not necessary to call this selection screen for activity allocation purposes.

  8. Choose Execute.
  9. A list screen appears displaying business events and instructors for activity allocation according to your specifications. You can download the list into Rich Text Format if required.

    10. You have the option of changing the instructor's fee or the cost center assignment at this point using the function Change account assignment.

  10. On the list screen, choose Create activity allocation. This triggers activity allocation, whereby allocation data is transferred to the Cost Accounting system.

The following display and checking functions are available from the list screen:
  1. To complete the activity allocation process, choose Compare document (one/all).

Result (of Procedures I and II)

Instructor fees have been allocated.

In the event of errors in the allocation data transfer to CO, you can view the error log with the function Display error log.

Once you have corrected all errors, you can start the activity allocation again.

You can cancel a document for fees that have already been allocated with the function Cancel document.

See also:

Internal Activity Allocation

For information on the interface, refer to:

Activity Allocation in Training and Events: Instructor Function

Business Process Flow of Activity Allocation

Performing activity allocation for instructor functions

Checking Activity Allocation: Instructor Function