Increasing the Budget 

Prerequisites

For more information on this, refer to the Funds Management IMG in the sections Maintain budget memos and Enter settings for the revenues increasing the budget.

You cannot change the distribution rules when executing the program.

Generating Documents

  1. Choose Further functions ® Budget increasing. Revenues ® Generate documents.
  2. Enter an FM area and a fiscal year.
  3. Start the program.

Result

In the update run the program selects all the revenues documents posted in Financial Accounting and checks if a distribution rule has been defined for the revenues-FM-account assignment, according to which the budget increase should take place. The program then determines the expenditures-FM-account assignments for which the budget should be increased, on the basis of these distribution rules. This information is stored in the system as additional data to the Financial Accounting document and forms the basis for the execution of the budget increase with the program RFFMUD01.

In the test run the program generates a list of all posted revenues-FM-account assignments for which no distribution rule was defined and for which the revenues therefore cannot function as budget-increasing. You can use the list to decide if these revenues should be budget-increasing. You then maintain the distribution rules in the master data maintenance for the corresponding revenues-FM-account assignments. Subsequently start the program RFFMUD11 again in the update run.

Increasing the Budget Automatically

  1. Choose Further functions ® Budget increaing. Revenues ® Increase budget.
  2. Enter an FM area and a fiscal year.
  3. You can restrict the selection for particular funds.
  4. Start the program.

Result

The program generates a list in which, for every expenditures-FM-account assignment, for which the budget was increased, the originating revenues-FM-account assignment is displayed with the increasing amount per document item of the customer invoice.

Increasing the Budget Manually

Execute steps 1 to 3 as described above. Set the Manual Budget Increase indicator when doing this.

Result

For the revenues-FM-account assignments, for which you have stored a budget memo in the rule maintenance with the budget memo type 04 (manual), the postings are only displayed in a log. You can use this list to decide which expenditures-FM-account assignments receive a budget increase manually e.g. by a budget supplement.

Budget deficits: When undoing revenues increasing the budget, e.g. by undoing clearing or reversal, budget deficits can arise if the budget from the revenues increasing the budget has already been used. For more information on evaluating budget deficits, see Displaying Budget Deficits.

Comparing current budget - budget from revenues In the Funds Management information system you can display per expenditures-FM-account assigment how much budget the expenditures-FM-account assignment has received from revenues. For this choose Accounting ® Financial accounting ® Funds management ® Info system ® Report selection ® Totals records ® Budget ® Revenues increasing the budget ( Annual budget).

In the Funds Management Customizing you can define the time, incoming payment or customer invoice, at which the budget increase should take place. If you have defined in Customizing that revenues should not increase the budget until after receipt of the payment, then you should take the following into account:

Before starting the program RFFMUD01 you must start the program RFFMS200. The program converts the line items from the status "invoice" to the status "payment". You run program RFFMS200 by choosing Posting ® Payment accrual. For more information, see the program documentation.

If you have stipulated in the valid budget profile that you are working with period values, the revenues increasing the budget are recorded as follows in Funds Management:

If you have stored a distribution key (DK), the revenue is distributed in line with the DK.

If you have not stored a DK in the budget profile, all of the revenue is entered in the period matching the budget document date. The document date is the date on which the program RFFMUD01 is started.