Distribution rules 

Definition

Definition for each revenues FM account assignment for which expenditures FM account assignment(s) and at which level revenues increase the budget.

The rule also determines the FM account assignment, the so-called surplus FM account assignment, into which residual revenues flow, which are not budget-increasing for the expenditure FM account assignments.

Use

Distribution rules form the basis for increasing existing expenditure budget for particular functional areas due to Additional Revenues

In the Funds Management Customizing you define in a proposal rule at which level a revenue increases the budget (definition or additional revenue). Besides this you define a surplus FM account assignment in the proposal rule. The definitions appear within the Rule Maintenance as a default value and can be overwritten per revenues FM account assignments. You must define per revenues FM account assignment within the rule maintenance for which expenditures FM account assignment(s) the expenditure budget can be increased.

Structure

A distribution rule consists of:

You can control by defining a budget memo for the revenues FM account assignment and expenditures FM account assignments, whether the budget increase is executed automatically or manually.

You can define per expenditures FM account assignment what percentage of the budget increasing amount of a revenue is allotted to these.

The system calculates the respective revenue amount which can increase the budget of the expenditures FM account assignments or flows into the surplus FM account assignment, from the following values:

By specifying a percentage rate you determine which share of a revenue can be distributed to the expenditures FM account assignments.

Fixed amounts

You can determine by specifying an interval from which amount (minimum revenue) and to which level (upper limit) revenues, which are posted to the revenues FM account assignment, increase the budget of the expenditures FM account assignments.

Percentage of the budget

If you have budgeted for revenues you can define the minimum revenue and upper limit in relation to the current revenues budget, instead of a fixed amount. For instance, you define by entering a percentage rate of 100% for the minimum revenue, that only revenues which go beyond the budgeted revenues are budget increasing.

If you do not define a minimum revenue and an upper limit each respective revenue in accordance with the percentage rate described above is budget increasing. Otherwise revenues are not budget increasing on the expenditures FM account assignments until after reaching the minimum revenue and only up to reaching the upper limit.

The residual revenues flow into the surplus FM account assignment which should not be budget increasing on the expenditures FM account assignments assigned to the revenues FM account assignment. This includes:

Revenues which are under the minimum revenue or over the upper limit. If you have defined in Customizing that the minimum revenue is not budget increasing then this does not function as budget increasing on the surplus FM account assignment, but remains on the revenues FM account assignment.

Residual revenues which do not increase the budget of the expenditure FM account assignments due to an appropriate definition of the percentage values (< 100).

You can transfer the revenues collected on the surplus FM account assignment to other FM account assignments.

For examples of distributing revenues to expenditures FM account assignments and the surplus FM account assignment, see Distribution of the Additional Revenues.

Integration

Budgeting and Availability Control

The active availability control can only check the assigned funds against the budget for the elements with budget, which already have their "own" budget and so carry budget independently of the revenues increasing the budget. Elements which only have budget from revenues increasing the budget are not taken into account in the check.

You must therefore ensure that the expenditures FM account assignments, which you assign to the revenues FM account assignments as receiver, are budgeted for. This also applies to the surplus FM account assignment(s).

If you are working with Budget Objects the account assignments must be marked as budget objects. If you have defined in Customizing, under Budgeting and availability control ® Availability control ® Define behavior of the availability control within the hierarchy that the availability control should run against the first budget object, then these budget objects must likewise have their "own budget".

For further information on determining the elements with budget, see Determining the Elements with Budget: Procedure Without Budget Objects and Procedure With Budget Objects