Budget deficits can arise if budget from a revenue increasing the budget (BE) was already used, but this revenue was undone by postings in Financial accounting; e.g. by undoing facilities, reversal, reverse postings or credit memos on the revenue side.

The budget deficit results from the comparison on distributable budget and assigned budget. If the assigned value is larger than the distributable value the difference amount is displayed as budget deficit.

Budget deficits can also result from budget updates (e.g. returns of transfers) in Funds management provided that the update was carried out with budget from revenues increasing the budget, but the revenue having been undone. In this case the budget can become negative.

The assigned value is larger than the distributable value by 200 and is correspondingly displayed as budget deficit.

List of the budget deficits per expenditure FM account assignment

To list budget deficits choose Accounting ® Financial accounting ® Funds management ® Info system ® Report selection ® Totals records ® Assigned values ® Against Budget ® Budget deficits (annual budget).

The respective amount for the budget deficits is displayed marked red. In order to avoid budget inconsistencies you should check which accounting transactions cause budget deficits and if desired which manual budget transfers cause the budget deficit to be closed.

If a budget deficit is caused by an undoing facility for example, this can only happen if the budget increase takes place in accordance with the Customizing settings at the time of the payment - you do not have to execute any further activities. The budget deficit only exists until it is closed by the correct assignment of payment to invoice.