Entering Comments for Versions (PP-PI) 

Use

You can use this procedure to enter a comment on a batch record. In this way, you can store information on a batch record that is not contained in an archive document (for example, explanations on the deviations documented for the batch record).

The comment is assigned to the current version of the batch record and cannot be changed after you have saved the batch record. If the current version has already been approved, the system creates a new, unapproved version of the batch record when you enter the batch record transaction in the change mode. It transfers the old version to the history of the batch record.

Prerequisites

The batch record has been generated (see Generating Batch Records).

Procedure

  1. Create a worklist for batch record editing and call up the batch record you want to edit in the change mode (see Editing Batch Records).
  2. Enter the text as required on the Create comments for version tab page.

    3. The following functions for text processing are available:

    Function

    Meaning

    Cut selected text passage and transfer it to the clipboard.

    Transfer selected text passage to the clipboard.

    Insert text from the clipboard at the cursor position

    Undo action

    Redo action

    Search and replace

    Find next

    Import local file in TXT format as comment

    Export local file in TXT format as comment

    Transfer comment

    You use this function to make sure that the text is not lost when you perform a different function in the batch record. However, the comment is only temporarily assigned to the batch record and, unlike after saving the batch record, can still be changed.

  3. Save the batch record.

Result

The comment is saved along with the name of the person who entered it, the creation date and time. It is actually transferred to the current version of the batch record and cannot be changed afterwards. If you want to make corrections or add information, you must enter a new comment.