Generating Batch Records (PP-PI) (SAP Library - SAP ArchiveLink

Generating Batch Records (PP-PI)

Use

Every batch record has a header record that manages the version data of a batch record, its status, the data about batch record approval, and the links to the archive documents. To archive and approve a batch record, you must first generate this header record. You can carry out this function as follows:

Online for selected batches (see below)

For a larger number of batches by using a background job for the program PPPI_MCHP_CREATE Generate Batch Records

You can schedule the background job as follows:

In Customizing to repeat the job periodically at certain time intervals
From the batch record menu to start the job only once at a specific point in time (see below)

Prerequisites

At least one released process order is available for the batch.

All process orders for the batch have the following statuses:

Approval granted

The system sets this status when you create a process order with an approved master recipe, use the function Read master data to transfer an approved master recipe to the order, or approve the order in a single approval.

Batch record required

The system sets this status when you release the order, provided that the Batch record required indicator is set in the order type-dependent parameters in Customizing.

All inspection lots that belong to the batch record have status Batch record required.

An output device has been defined on the Defaults tab page in your user profile.

Procedure

Defining Background Jobs for Generating

Choose Logistics ® Materials Management ® Material Master ® Batch ® <Activity> ® Environment ® Batch record ® Environment ® Background processing.

A dialog box appears from which you can call up the activities Define Selection Variant and Define Background Job.

Define a selection variant and schedule the background job.

For more information on how to proceed, see Customizing for Batch Records, section Define Background Jobs for Processing.

Generating Batch Records Online

Choose Logistics ® Materials Management ® Material Master ® Batch ® <Activity> ® Environment ® Batch record.
Specify the following criteria for the creation of a worklist:

Selection criteria for selecting batches
The activity Generating and, for performance reasons, the maximum number of batch records to be selected
The display option you want to use for the overview tree

Choose

The system creates a worklist containing the batches that match your selection criteria and meet the requirements listed above. The batches along with their R/3 objects are displayed in an overview tree.

If not all batches within the selection range have been included in the worklist for some reason, the Selection log pushbutton is activated. This means that a selection log exists. Evaluate the selection log if required (see Evaluating Selection Logs).

Select the batch for which your want to generate the batch record in the overview tree.

You can use the following functions available in the context menus of the overview tree to make your decision (see Displaying and Printing Batch Records):

Displaying R/3 objects that belong to the batch record
Displaying the batch
Displaying the batch where-used list
Displaying and printing the documents of the batch record (simulation)

Choose Batch record.

Result

The system generates the batch records of the batches you have selected. This means, their header records are created, the documents are, however, not archived yet.

The batch records are assigned the status Created.

The batches are deleted from the worklist of batch records to be generated.