Displaying and Printing Batch Records (PP-PI) (SAP Library - SAP ArchiveLink

Displaying and Printing Batch Records (PP-PI)

Prerequisites

The batch record has been generated (see Generating Batch Records).

An output device has been defined on the Defaults tab page in your user profile.

Procedure

You can call up batch records at the following locations in the system: According to your requirements, choose:

Environment ® Batch record in the area menu for batch maintenance or in the batch master record

Tools ® Process data document ® Batch record in the area menu of the process order

Extras ® Batches ® Batch record in the usage decision for an inspection lot

Specify the following criteria for the creation of a worklist:

Selection criteria for selecting batches
If you want to evaluate data of batch records that have not yet been generated, choose activity Generating.

If you want to evaluate the data of all existing batch records, choose activity Displaying/Changing.
If you only want to evaluate data of batch records to be approved, choose activity Approving.

The display option you want to use for the overview tree

Choose

The system creates a worklist containing the batch records that match your selection criteria. The batch records are displayed in an overview tree together with their versions, the relevant R/3 objects, archived documents, attachments, comments, and signatures.

If not all batch records within the selection range have been included in the worklist for some reason, the Selection log pushbutton is activated. This means that a selection log exists. Evaluate the selection log if required (see Evaluating Selection Logs).

Depending on the data you want to display or print, perform the functions described below.

Displaying Data

Function	Procedure
Displaying header data for the version	Double-click the version of the batch record you want to display in the overview tree. To display more detailed information on the system and user statuses of the batch record, choose next to the status line of the batch record.
Displaying R/3 objects	Double-click the object you want to display in the overview tree.
Displaying the batch	Choose Display batch in the context menu of the batch in the overview tree.
Displaying the batch where-used list	Choose Display batch where-used list in the context menu of the batch in the overview tree.
Displaying documents with R/3 data before archiving (simulation)	Choose Display print preview in the context menu in the overview tree. You can find the document types Version data and User-defined data in the context menu for the top node of the current version. The print preview displays the current R/3 data.
Displaying archive documents (R/3 data and attachment)	Double-click the archive document in the overview tree.
Displaying comment for the version	Double-click the comment in the overview tree.
Displaying signatures on approval	Expand the Approvals node in the node of your batch record or the corresponding record version in the overview tree. The signatures together with the creation date and time are directly displayed in the overview tree.
Displaying comment on signature	Double-click the signature in the overview tree.

Printing Documents

Function	Procedure
Printing documents with R/3 data (except for browser-based PI sheet)	Choose Print w/o dialog or Print with dialog in the context menu of the relevant object in the overview tree. If you have chosen Print with dialog, enter the print parameters and choose . When you print without dialog, the document is printed according to the settings made in your user defaults. You can find the document types Version data and User-defined data in the context menu for the top node of the current version.
Print document for browser-based PI sheet	Choose Display print preview in the context menu of the PI sheet in the overview tree. Choose Print, enter the print parameters, and choose OK.
Printing documents from attachment	Double-click the document in the overview tree. Print the document from the print preview. How you proceed, depends on the file type and the display program used.