Creating Attachments (PP-PI) (SAP Library - SAP ArchiveLink - Scenarios in Applications (BC-SRV-ARL))

Creating Attachments (PP-PI)

Use

You can use this procedure to transfer files that are stored outside the R/3 System to the batch record as an attachment. In this way, you can, for example, transfer raw data from your process control system to the batch record. Depending on where the files originate, you can proceed as follows:

If files are already located in the archive of your batch records (such as environmental logs that also belong to other batch records), you assign them directly from the archive.
All other files can be transferred to the archive when your create the attachment.

The attachment is assigned to the current version of the batch record. If the current version has already been approved, the system creates a new, unapproved version of the batch record when you enter the batch record transaction in the change mode. It transfers the old version to the history of the batch record.

Prerequisites

The batch record has been generated (see Generating Batch Records).

A document type that is suitable for the relevant file type and contains all settings required for the batch record has been defined in Customizing.

The current version of the batch record does not have status Partially approved.

Procedure

Create a worklist for batch record editing and call up the batch record you want to edit in the change mode (see Editing Batch Records).

On the Create attachment tab page, enter a short text for the attachment.

Proceed as follows to transfer the relevant file to the attachment of your batch record:

If the file must also be archived:

Double-click the appropriate document type to call up file selection.
Enter the path and file name and choose .

The file is transferred to the archive of your batch records and is assigned to the batch record.

If the file has already been archived:

Enter the selection criteria for the file in the Storage date of archive files section.

If you want to assign, for example, R/3 documents of another batch record (document type EBR_PDF Batch record.: Portable Document Format PDF) enter value BUS3053001 (batch record document) in the Business Object field.

Select the file's document type and choose Assign archive document in the context menu.

A list of the archive files that the system selected appears.

Double-click the relevant document to transfer it to the attachment of your batch record.

If you want to display a document before you transfer it, position the cursor on the corresponding line and choose .

Save the batch record.