Budget Updates 

Use

These functions are designed to support you when you have to adjust the original budget in your organization during a fiscal year to reflect commercial developments. The correction measures are named Budget Updates. You can make budget updates for the Payment Budget (PB) and for the Commitment Budget (CB).

Prerequisites

You determine the type of budget update entry in the Funds Management Customizing under Budgeting and Availability Control ® Budgeting ® Carry out Settings for the Budgeting .

If you set the Additive indicator there, data already stored is not displayed when you enter more data in hierarchy maintenance. When you save the new data, it is added to the existing data.

If you do not save this indicator, existing data is displayed. When you save the new data, it overwrites the existing data.

You can overwrite the settings entered in the IMG when processing your budget updates.

If you set the Additive indicator, you must always choose Add change values if you later use the Total Up function.

Features

There are three types of budget update:

Activities

Processing of budget updates can take place within the hierarchy maintenance or in the form of a document entry (rolling up).

To

Choose Accounting ® Financial accounting ® Funds Management ® Budgeting and then.

Change supplements

Supplements ® Commitments for the CB or payments for the PB ® Change

Roll up supplements

Supplements ® Commitments for the CB or payments for the PB ® Roll up

Display supplements

Supplements ® Commitments for the CB or payments for the PB ® Change

Change returns

Returns ® Commitments for the CB or payments for the PB ® Change

Roll up returns

Returns ® Commitments for the CB or payments for the PB ® Roll up

Display returns

Returns ® Commitments for the CB or payments for the PB ® Display

Enter transfers

Transfer ® Commitments for the CB or payments for the PB

You can also make budget updates using the change function of the original budget.

You should regulate your budgeting in such a way that the original budget is frozen and budget changes are made in the form or supplements, returns, and transfers. This makes the changes easier to identify later.

The "current budget" is the total of that year’s original budget, as amended by supplements, returns, and transfers. Besides this, the budget carryforward from the year-end closing and the budget from revenues increasing the budget are considered.

See also:

Budget Types in Funds Management

Allocating the Original Budget

Rolling Up Budget Values