Importing Phrases 

Use

You use this function to import the following data into the R/3 System:

You can import individual languages. In addition, you can use engineering change management for importing phrases.

Features

When importing phrases, you can use the following functions:

File check

The R/3 System checks whether the data can be transferred correctly from the transfer file and determines the phrases to be changed and created (see Checking Files during Phrase Import).

A log is created for checking the file, and you use the file to ascertain any errors made.

When comparing the data in the transfer file and the R/3 System, if

Then

 

A phrase key in the transfer file was not found in the R/3 System,

The phrase is newly created on import with all languages specified.

Phrase key and phrase text are identical,

The phrase is not imported.

The phrase keys are identical, but phrase texts are different in the languages to be imported,

You can use the transfer parameters to control if the phrase should be imported with or without engineering change management.

Control

You can use the transfer parameters to determine:

Phrase references are created even when the phrases themselves are not contained in the respective phrase library. However, the phrase library must have been entered in Customizing for Product Safety.

If you

Then the imported phrase

Want to import with change numbers

Is valid from the date of the change number. It is valid for newly created and changed phrases.

The change date refers to:

  • Phrase header
  • Phrase text
  • Phrase references
  • Assignments to phrase sets

Want to import without change numbers

Replaces the existing phrase in all languages for which the import is to be carried out

The following are also replaced:

  • Phrase references
  • Assignments to phrase sets

  • If you want to carry out a full import

    • In this case, the old phrase library together with all phrase groups in the R/3 System is deleted before import.

    Data import

    The data is transferred in the background using the direct-input procedure. The R/3 System creates an import log for this.

    If an error occurs in

    Then the following is not imported

    The phrase library or its description

    The entire library

    The phrase group or its description

    The entire group with all assigned phrases

    The phrase (phrase header, phrase text, phrase reference)

    This particular phrase

    All phrase changes that occurred during phrase import are logged using engineering change management. You can call the logs in phrase management (see Phrase Engineering Change Management).

    You can display changes made with change numbers in the Phrase History.

    Activities

    Importing Phrases