• The phrase library must have been entered in Customizing for Product Safety.
• See the Prerequisites section under: Import: Process

1. From the Product Safety screen Data transfer ® Phrases.

The initial Import Phrases: Parameters screen appears.

2. If you have defined an exchange profile in Customizing for Product Safety, enter the key for the exchange profile, and choose ENTER.

The settings in the exchange profile are transferred.



If you want to work with engineering change management, you must enter the change number in the exchange profile.

3. Please ensure that the path and file name for the transfer file and directory on the application server have been entered in the File with path field.



/USR/SAP/SH1/SYS/GLOBAL/PHRASE.DAT

4. Flag the Phrase set assignment indicator if you have maintained the assignments of phrases to the corresponding phrase sets in the transfer file, and want to import them.



Any assignments you want to make later must be done manually.

5. Choose Edit ® Check file.

The R/3 System checks the transfer file and determines the phrases to be created and changed.

6. Choose Goto ® Check log. Select the log for your transfer file, choose Goto ® Display messages and check any error messages there.



To correct the transfer file, choose Data transfer ® Download file from the Product Safety screen. Make the changes in an ASCII editor, and then choose Data transfer ® Upload file.

7. On the initial screen for phrase import, choose Edit ® Transfer/start time.

A dialog box appears in which you can define the start date. After you have saved your data, the R/3 System starts the data transfer for the start date specified.



To check the procedure, choose Data transfer ® Check transfer ® Phrases from the Product Safety screen.

8. On the initial screen for phrase import, choose Goto ® Direct-Input, to display the log for the database update.

See also: Importing Phrases

After the import, you can check phrases in phrase managment.