Report Information System (SAP Library - Product Safety (EHS-SAF))

Report Information System

Purpose

See Substance / Report Information System

Prerequisites

You have the required authorization that can be controlled using the following objects:

Substance authorization group
Report type
Report status
Rating
Validity area

In report shipping, the R/3 System also checks if the user has authorization for the sales organization to which the report is to be sent.

You have installed the current EH&S version of Windows Wordprocessor Integration (WWI).

Process Flow

1. Access and drilldown reporting

You can access the report information system in several ways:

a) From the area menu

A selection screen is displayed where you can determine reports according to various criteria. All reports found are displayed in a report tree (see Report Trees).

As inbound documents are also assigned to a substance, report type, and report generaton variant (SRGV), these can also be selected.

To display inbound documents, you required a special application on your frontend PC (Acrobat Reader for inbound documents with file type *.PDF, for example).

b) Other forms of substance-related access

The R/3 System enables you to branch to the report information system hit list from various substance displays. All reports and inbound documents assigned to the relevant substances are displayed directly. You can access the report information system as follows:

· From the substance management hit list, the substance header, and the properties tree

· From the substance information system hit list

· From the report shipping order hit list

c) From other applications in the R/3 component Sales and distribution

The report information system can be called from the following applications by RFC (remote function call):

· Sales order

· Customer quotation

· Customer inquiry

· Delivery

· Shipment

2. Displaying and printing reports

Reports are displayed and printed in Word. The R/3 System assigns default values for the symbol type Parameter (see Default Parameters for Reports).

You can print the report out on a local printer using Word.

In addition, you can select several reports in the report tree and send them to an R/3 printer via the R/3 spool system.

3. Shipping and exporting reports

If you have the authorization, you can send reports and inbound reports from the material view of the report tree.