Defining Cost Items (SAP Library - Training and Event Management (PE))

Defining Cost Items

Use

Training and Event Management uses cost items to determine and represent the costs of a business event. You require cost items if you want to use the functions cost transfer posting, internal activity allocation for instructors, and price proposal determination.

You use cost items to store costs for resources, resource types, business events, and business event types.

The costs you store for a business event type, for example, can be taken over for the business event. You can overwrite these default values as required. The same applies to the values you store for a resource type.

The system first reads the costs stored for the business event or the resource itself. If there are no costs stored here, the system then reads the costs stored for the event type or resource type. These costs are added together during price proposal determination.

See also:

Price Proposal

Procedure

On the SAP Easy Access screen, in the SAP Standard Menu choose Human Resources ® Training and Events ® Business Events ® Settings ® Current Settings ® Cost Items. The Change Cost Items: Overview screen appears.

Check to see whether the table contains cost items that meet your requirements. If not, create new cost items.

Choose New Entries. The data screen New Entries: Details of Added Entries appears.
Enter an abbreviation and a long text for the new cost item.
Enter a start date and an end date to specify the validity period of the cost item.
Enter a proposed amount and the relevant currency. The amount you enter is proposed later as default when you assign the cost item to an object (e.g. when you maintain the Costs infotype for a business event type).
Specify a reference unit (attendee and/or time unit, or business event).
Specify whether the cost item is relevant for transfer. If you want to transfer costs to Cost Accounting, specify a controlling area and a cost element for the cost item.
Save your entries.

Result

You have defined a new cost item.

If you want to change data for an existing cost item, on the initial screen New Entries: Details of Added Entries, select the cost item you want to change and choose Detail. The data screen appears where you can proceed to change the relevant data.