Price Proposal (SAP Library - Training and Event Management (PE))

Price Proposal

Use

This function (report RHCPRI00) lets you instruct the system to calculate a price proposal for a business event based on the cost items stored for it, the reference units and reservation times.

The price proposed is the price for an individual attendee, enabling you to fix realistic prices that adequately cover your business event costs. You can adopt the proposed price as the business event price or use it as a guideline for your own calculations.

You can determine prices for one or multiple events at one go. The same applies to adopting the proposed price: you can process multiple events simultaneously.

Prerequisites

The cost items for the business event or business event type, and the resource or resource type must be maintained in the Costs infotype (1036) with the relevant reference unit.

Integration

The report RHCPRI00 has a pre-report RHXCPRI00 with a simplified selection screen.

Features

The report calculates a price proposal based on the cost items stored for the event and either the optimum capacity or the actual number of attendees booked for the event. You adopt the proposed price for your business event by transferring it to infotype 1021.

When you transfer the proposed price, any other prices stored for both internal and external attendees are overwritten.

You can also use this report to calculate price proposals for alternative event schedules and costs (subtypes of the infotypes Time Schedule and Costs).
You can use the price proposal function when you create a business event type or an event date. You can also access the report on the SAP Easy Access screen under Business Event and in the Dynamic Business Event Menu under Business Event.

The following items are added together to determine a price proposal:

Cost items of the business event (E)
Cost items of the business event type (D) in relation to business event plus
Cost items of resources (G) reserved for the business event:
Cost items of resource types (R) related with the event type plus:
Cost items of the equipment (R) contained in the room reserved for the event

If the same cost items are maintained for both the event and the event type, the values stored for the event itself are taken. The same applies to cost items stored for resource types and resources. The values stored for the actual resources are taken.

Selection

You can set parameters to determine the data output by the report.

Objects

There are a number of ways to start the report:

Enter one or more business event groups. The system finds all of the business events belonging to the specified group(s) and calculates a price proposal.
Enter one or more business event types. The system finds all of the business events belonging to the specified type(s) and calculates a price proposal.
Enter one or more business events for which the system calculates a price proposal.

Reporting period

You can specify any period for which you want to determine a price proposal. The report only includes business events whose start date lies within the selection period.

Business event schedule

You can specify a subtype of the Schedule infotype (1035) stored for the business events to be used as the time unit in the calculation. Subtype 0001 is the default setting.

Subtype of costs

You can specify a subtype of the Costs infotype (1036) if you want to have the cost items stored there used as the basis for the price proposal. Subtype 0001 is the default setting.

Status of costs

You can specify a status for the Costs infotype. In this way, you can prevent the report from including data that is in planned status for example. This field is empty (SPACE) by default which means that the report includes both active and planned costs in the calculation by default.

Currency

You must specify the currency in which you want the price proposal determined.

Basis: Optimum capacity

You can select this parameter to specify that the report should always use the optimum capacity determined for the business event as the calculation basis. (This is the business event capacity taking the room capacity into account.) For information regarding capacity determination, see also Capacity (Infotype 1024).

If you do not select this parameter, the calculation basis depends on the planning status of the business event as follows:

If a business event is in planned status, the optimum capacity is taken (under consideration of the resource capacity). If a business event is in firmly booked status, the actual number of attendees booked is used for price determination.

Output

The system displays a list containing the following information per business event:

The individual cost items
The origin of the individual cost items (e.g. resource)
The status of the individual cost items
The price of the individual cost items
The reference unit (such as time)
The sum total of business event costs (proposed price) and the calculation basis used (such as the optimum capacity of the business event)
The individual amount of business event costs per attendee

You can execute the following functions from the list screen:

Transfer the proposed price as the business event price. To do so, you must select the indicator Propose as business event price and choose Execute price proposal. When you do so, the price is transferred to the Prices infotype (1021) appended to the business event.
Transfer the proposed price to all business events in the report with the function Select all.
Display the resource list of the business event.
Display the resources not yet assigned, in other words, resources that have not yet been reserved and are still required for the event.

Example

The following cost items are relevant for a five-day business event with the optimum number of attendees 10 (the calculation basis for the price proposal):

For the business event itself:

10 DM Manuals (per attendee)

For the corresponding business event type:

15 DM Manuals (per attendee)
20 DM Catering (per attendee)

Reserved resources

200 DM Room (per day)

Resource types

150 DM Room (per day)

The price proposal results from adding the following items:

100,- Manuals (Origin: Business event)
200,- Catering (Origin: Business event type)
1000,- Room (Origin: Business event)

The sum total of 1300 DM is divided by ten (the optimum capacity) resulting in a price proposal of 130 DM per attendee. If you select the option Propose as business event price and choose Execute price proposal, the price of 130 DM is written to infotype 1021 as internal and external price of the business event.

See also:

Determining a Price Proposal